Best project management software with Microsoft Teams integration in 2026 (features & cost compared)

With these project management platforms, you turn conversations into tasks, track progress, and view project boards directly inside your Microsoft Teams channels:

• GoodDay: Best for remote teams that need a deeply customizable workspace that integrates with Microsoft Teams. 
• Microsoft Planner: Best for native ecosystem fit, combining basic task lists, kanban boards, and project schedules directly inside a Teams tab. 
• Monday.com: Best for visual workflows, offering custom dashboards, status updates, and real-time alerts sent straight to your Teams channels. 
• Asana: Best for cross-functional collaboration, allowing you to convert team conversations into trackable tasks and manage project milestones within Teams chats.

In this article, we explore the best project management software with Microsoft Teams integration to help you make the best choice.

But if you have any questions that are not covered in this article, you can always connect with our team via info@goodday.work 

Comparison of the best project management software with Microsoft Teams integration

We reviewed the leading project management platforms that integrate with Microsoft Teams and selected the strongest options based on features, pricing, and overall value for different types of work. Keep in mind that pricing may change because software companies regularly update their plans, feature limits, and billing terms. 

Software	Best for	Pricing
GoodDay	Remote teams that need customizable project management, reporting, time tracking, and business modules	Free for up to 15 users. Professional costs $4 per user monthly with annual billing or $6 with monthly billing. Business costs $7 per user monthly with annual billing or $10 monthly. Enterprise pricing is custom. Pricing details
Microsoft Planner	Organizations that want planning inside Microsoft 365 and Microsoft Teams	Included with eligible Microsoft 365 plans. Planner Plan 1 costs $10 per user monthly, paid yearly. Planner and Project Plan 3 costs $30 per user monthly, paid yearly. Microsoft 365 Copilot is an optional $30 per user monthly. Pricing details
monday.com	Teams that need visual boards, dashboards, workflow automation, and Teams notifications	Free for up to two seats. Basic costs $9, Standard $12, and Pro $19 per seat monthly with annual billing. Enterprise pricing is custom. Rates and currency can vary by billing country. Pricing details
Asana	Cross-functional teams coordinating tasks, milestones, goals, and portfolios	Personal is free for up to two users. Starter costs $10.99 per user monthly with annual billing or $13.49 monthly. Advanced costs $24.99 per user monthly with annual billing or $30.49 monthly. Enterprise and Enterprise+ use custom pricing. Pricing details

In-depth overview of the top project management software with Microsoft Teams integration

We evaluated each platform based on its project planning features, Microsoft Teams capabilities, broader integrations, and desktop and mobile support.

GoodDay: best for customizable project management

GoodDay is an all-in-one project management platform trusted by Fortune 500 companies, startups and businesses of all sizes all over the world. It combines project planning, collaboration, time tracking, reporting, and automation, while supporting Microsoft Teams as part of a broader connected productivity toolset. The platform is recognized as a top-rated software in multiple Capterra shortlists in 2026.  

Main features of the platform

GoodDay supports projects from initial planning through delivery and reporting. Teams can organize work in unlimited hierarchies, configure workflows and fields, switch between more than 20 views, track dependencies and time, and automate recurring processes.

• Unlimited projects, tasks, and project hierarchy
• More than 20 views, including List, Board, Table, Calendar, Gantt, Workload, and Portfolio
• Custom workflows, task types, project types, fields, priorities, and views
• Built-in time tracking, recurring work, dependencies, reports, and advanced analytics
• Dashboards, automations, templates, public sharing, and API access
• Workload and resource planning, project baselines, finance, CRM, HR, and customer portal modules
• Meetings, chats, files, documents, reminders, and activity tracking
• SSO, two-factor authentication, custom access rules, and enterprise controls by plan

Microsoft Teams capabilities

GoodDay can send task updates to Microsoft Teams and create work items from Teams conversations. This helps teams move decisions and follow-up actions into structured workflows instead of leaving them in chat history. 

All integrations

GoodDay connects with Microsoft Teams, Outlook, SharePoint, Google Workspace, Slack, GitHub, GitLab, Gmail, Google Drive, Dropbox, Box, and SSO providers. It also seamlessly connects to over 1,300 business apps via Zapier and provides an API for integration with any of your existing systems. 

Desktop and mobile capabilities

GoodDay works in a browser and provides desktop apps for Windows, macOS, and Linux. Native iOS and Android apps let users review work, update tasks, and collaborate away from a desk. This broad device coverage is useful for distributed organizations with mixed operating systems, field staff, and mobile employees.

Pros and cons

Pros	Cons
The Free plan supports up to 15 users with unlimited projects.	The broad feature set requires more initial configuration than a basic task board.
More than 20 views and extensive customization support complex workflows.	Teams may spend extra time deciding on the perfect setup.
Rich set of features.	May need onboarding to use advanced workflows.
Flexible views to fit any team style.	Advanced reporting can take time to configure.

Microsoft Planner: best for native Microsoft 365 project planning

Microsoft Planner is Microsoft’s task and project management application for organizations already working in Microsoft 365. It brings personal tasks, shared plans, and premium project capabilities into one experience. Teams can use basic boards and schedules or add paid features such as dependencies, Gantt timelines, goals, sprints, reporting, and people management.

Main features of the platform

Planner combines Microsoft To Do simplicity, shared plan collaboration, and capabilities previously associated with Project for the web. Basic plans include Grid, Board, Schedule, and Chart views. Premium plans add timelines, dependencies, goals, sprints, milestones, custom fields, people views, reporting, task history, portfolios, baselines, critical path, budgeting, and advanced resource controls.

• Personal and shared plans in one Planner experience
• My Day, My Tasks, My Plans, and Assigned to Me views
• Grid, Board, Schedule, and Chart views in Microsoft 365
• Files, checklists, labels, task assignments, dates, and collaboration
• Timeline Gantt, dependencies, goals, milestones, sprints, and custom fields in Planner Plan 1
• Task history, portfolios, baselines, critical path, advanced dependencies, budgeting, and Project desktop in Plan 3
• Microsoft 365 Groups access controls and Microsoft security services
• Optional Microsoft 365 Copilot capabilities for plan creation, task generation, and status reporting

Microsoft Teams capabilities

Planner is a native Teams app and can also be added as a tab in a Teams channel. Users can create a basic or premium plan, add an existing plan, manage shared tasks, review My Day and My Tasks, and receive Planner notifications in the Teams activity feed on desktop or mobile.

All integrations

Planner connects directly with Microsoft Teams, Outlook, Loop, Microsoft 365 Groups, and Microsoft 365 Copilot. Power Automate provides workflows with Microsoft and third-party services, while APIs support custom experiences. The native ecosystem fit is strong, but teams with many non-Microsoft systems may need Power Automate or another integration layer.

Desktop and mobile capabilities

Planner is available through a web browser, as a standalone app in Microsoft Teams, and as a tab in Teams channels. Microsoft also provides iOS and Android apps for eligible work or school accounts. Mobile users can handle common actions, although some administration and premium task functions remain limited or browser-based.

Pros and cons

Pros	Cons
Native placement in Microsoft Teams reduces context switching for Microsoft 365 users.	Advanced project features require Planner Plan 1 or Planner and Project Plan 3.
Basic Planner is included with eligible Microsoft 365 subscriptions.	Plan 3 costs $30 per user monthly with annual payment, which can be expensive for larger teams.
Planner supports channel tabs, shared plans, notifications, and Microsoft 365 task sources.	Project Online is still listed with Plan 3, but Microsoft will retire it on September 30, 2026.
Premium plans add Gantt, dependencies, sprints, goals, portfolios, baselines, critical path, and resource controls.	Some premium task editing is limited in Teams mobile, and Project desktop is only included in Plan 3.

Monday.com: best for visual workflows and Teams alerts

Monday.com is a visual work management platform for teams that want configurable boards, dashboards, automations, and status-based workflows. It can support project delivery, operations, marketing, and other business processes. Its Microsoft Teams app places boards and updates close to team conversations, while paid plans add deeper integration and reporting capacity.

Main features of the platform

monday work management organizes information in customizable boards with columns, items, views, dashboards, templates, automations, and connected workdocs. Standard adds Timeline, Gantt, Calendar, guest access, and limited integration actions. Pro adds time tracking, private boards, advanced views, formulas, and substantially higher automation and integration limits for active project teams.

• Customizable boards, groups, items, columns, and status fields
• Dashboards, forms, workdocs, templates, and file sharing
• Timeline, Gantt, Calendar, Map, Chart, and Workload views by plan
• Automations and integrations with monthly action limits
• Guest access and dashboards that combine multiple boards
• Time tracking, private boards, formulas, dependencies, and advanced views on Pro
• Portfolio and resource management, advanced permissions, analytics, and governance on Enterprise
• AI assistants, agents, meeting notes, and workflow features based on plan and available credits

Microsoft Teams capabilities

The monday.com Teams app can place boards as tabs, deliver selected board notifications through a chatbot, create items from Teams, and share boards or items in chats and channels. Its separate automation-based Microsoft Teams integration can send board changes to a channel and uses the integration-action allowance included from Standard upward.

All integrations

monday.com integrates with Microsoft Teams, Outlook, OneDrive, Slack, Gmail, Google Calendar, Google Drive, Jira, Salesforce, Dropbox, Zoom, and other business services. Its integrations center and marketplace support packaged connections, while the API and workflow tools support custom automation across boards and external systems.

Desktop and mobile capabilities

monday.com runs in a browser and offers desktop apps for Windows and macOS. Mobile apps are available for iPhone, iPad, Android phones, and tablets. Core boards and updates remain accessible across devices, although complex setup, dashboard design, workflow configuration, and administration are generally easier on a larger desktop computer screen.

Pros and cons

Pros	Cons
Visual boards and status columns are approachable for marketing, operations, and creative teams.	Microsoft Teams integration automations require Standard or higher and use monthly action limits.
Boards can appear in Teams tabs, while bots can send notifications and create items.	Standard includes only 250 automation and 250 integration actions monthly.
A large template and integration ecosystem supports many business workflows.	The Free plan supports only two seats and three boards.
Desktop and mobile apps support work across common devices.	Highly customized boards can become inconsistent or difficult to govern without clear standards.

Asana: best for cross-functional collaboration

Asana is a work management platform for cross-functional teams coordinating projects, campaigns, launches, and recurring processes. It structures work around tasks, projects, owners, deadlines, and shared goals. The Microsoft Teams integration connects conversations and meetings to Asana work, helping teams keep important action items visible after discussions and meetings end.

Main features of the platform

Asana provides List, Board, Calendar, Timeline, and Gantt views alongside tasks, subtasks, milestones, dependencies, custom fields, forms, rules, templates, status updates, and reporting dashboards. Higher plans add portfolios, goals, workload, approvals, proofing, time tracking, formulas, capacity planning, and broader administration. The free Personal plan currently supports only two collaborating users.

• Unlimited tasks and projects across Personal and paid plans
• List, Board, Calendar, Timeline, and Gantt views by plan
• Tasks, subtasks, milestones, dependencies, custom fields, and templates
• Forms, reporting dashboards, rules, status updates, and workflow automation
• Goals, portfolios, workload, approvals, proofing, and time tracking on Advanced
• Capacity planning, universal workload, SAML, SCIM, and service accounts on Enterprise
• AI Studio and Asana AI capabilities based on plan and credits
• Guest collaboration, project permissions, admin controls, and enterprise security options

Microsoft Teams capabilities

Asana’s Microsoft Teams integration can add projects to team chats, turn conversations into tasks, search Asana without leaving Teams, and show project or task details in messages. Users can create and assign follow-up tasks during Teams meetings. The integration is available on paid Asana tiers and requires a paid Microsoft Teams plan.

All integrations

Asana’s app directory connects the platform with Microsoft Teams, Outlook, OneDrive, SharePoint, Slack, Google Drive, Gmail, Zoom, Salesforce, Jira, GitHub, Power BI, Tableau, and many other services. Email forwarding, APIs, automation platforms, and partner-built apps provide additional options for capturing work and synchronizing data.

Desktop and mobile capabilities

Asana provides web access plus desktop apps for Windows and macOS. Its iOS and Android apps support task creation, project updates, Inbox activity, search, portfolios, and goals. Work synchronizes across web, phone, and desktop, making it practical for teams that regularly move between office, home, client sites, and mobile environments.

Pros and cons

Pros	Cons
The Teams integration supports task creation from chats and meetings, search, and project sharing.	Microsoft Teams integration is limited to paid Asana tiers and paid Teams plans.
Strong cross-functional features cover tasks, milestones, forms, rules, status updates, and dashboards.	The Personal plan supports only two users, limiting its usefulness for small teams.
Asana connects with a broad range of Microsoft, Google, development, reporting, and communication tools.	Portfolios, goals, workload, approvals, proofing, and native time tracking require Advanced.
Desktop and mobile apps keep work synchronized across common devices.	Advanced costs $24.99 per user monthly with annual billing, which can be costly at scale.

How to select the best project management software with Microsoft Teams integration

Choose project management software with Microsoft Teams integration by comparing what you can actually do inside Teams. Review project depth, Microsoft 365 compatibility, and security. Microsoft Teams discussions show that users often compare embedded boards, cross-project navigation, dependencies, milestones, reminders, and automated channel updates.

Depth of Microsoft Teams integration

Check whether users can create work from conversations, open boards in a Teams tab, search project records, add comments, and receive relevant notifications. Some integrations only post alerts, while others support two-way action. 

Project planning and reporting depth

Match the platform to the complexity of your work. Basic boards may suit departmental requests, but coordinated delivery can require dependencies, Gantt views, portfolios, time tracking, workload planning, and reports.

Microsoft 365 ecosystem fit

Teams using Outlook, SharePoint, OneDrive, Loop, Power BI, and Microsoft identity services should review how naturally each product fits that environment. Planner provides the closest native connection, while GoodDay, monday.com, and Asana add broader project capabilities. Confirm file permissions, calendar behavior, sign-on options, data ownership, and synchronization rules before rollout.

Security, administration, and access

Enterprise buyers should review single sign-on, two-factor authentication, encryption, permissions, audit options, retention controls, regional hosting, and administrator deployment requirements. Also check whether the Teams app requires tenant approval and whether guests can use it. Security should be evaluated across both the project platform and the connected Microsoft environment together.

Pricing, adoption, and scalability

Compare the plan that includes the Teams functions and project features you need. Free or entry plans may exclude integrations, automation, Gantt views, or enterprise controls. Consider minimum seat rules, annual commitments, implementation time, training, and support. 

Project management software that strengthens Microsoft Teams workflows

GoodDay integrates project management with Microsoft Teams, allowing teams to turn discussions into actionable tasks. 

You can create work items from conversations and get task updates, reducing the risk that commitments disappear in chat history.

You can try GoodDay for free to see how it can support your workflows.

And if you have any questions, you can always connect our team via info@goodday.work 

FAQs

Where can teams collaborate and manage projects in one place?

GoodDay gives project managers one powerful platform to manage projects, organize project tasks, build a project plan, and support task management across daily work. Team members can create tasks, assign tasks, share tasks, add comments, set due dates, track progress, and coordinate resources while collaboration and teamwork remain connected across multiple projects.

Which platforms centralize communication and file sharing, integrating with other tools?

GoodDay centralizes file sharing, real-time chat, conversations, and status updates while connecting third-party apps. Teams can organize Teams channels, create channels, use public channels or a new channel, control access, receive notifications, and save time without leaving Teams. Asana, Monday.com, and Microsoft Planner provide various options across the Microsoft ecosystem.

Which visual collaboration solutions integrate with Microsoft Teams?

GoodDay offers broad project management tools and lets users view project dashboards for a project schedule, new tasks, daily tasks, and specific goals. Monday.com is strong for visual work, with kanban boards, a Gantt chart, dashboards, and configurable project status views. Microsoft Planner and Asana also provide visual planning features.

What are the best project management apps with Microsoft Teams integration for enterprise?

For enterprise use, GoodDay combines project management apps, project setup, portfolio controls, budget oversight, and security at a lower starting price. Microsoft Project and Microsoft Planner fit the Microsoft ecosystem. Compare user adoption, programs, apps, and governance before choosing tools that support effective project management across a new office or global business.

What is the best remote work software with Microsoft Teams integration and document management?

For remote teams, GoodDay is the best option because its web app helps users manage tasks and combines document management, meetings, files, and reporting. Its integration creates work from conversations and sends project updates inside Teams. Microsoft Planner adds a Teams tab and tasks from Teams meetings, while GoodDay offers broader device access.

What features should I look for in effective project management solutions?

Look for features that support the full project management process: clear tasks, owners, due dates, dependencies, reporting, search, and resource controls. The best tools should create and manage work consistently, help people track progress, connect a channel to project context, preserve security, and support the project schedule as meetings, apps, budget, and collaboration scale.