Best project management software with Google Workspace integration in 2026 (features & cost compared)

While Google Workspace is excellent for communication and real-time document drafting, it lacks native enterprise-grade project mapping features like Gantt charts or built-in time trackers. 

Integrating an external project management software allows you to convert Gmails into tasks, sync deadlines with Google Calendar, and attach Google Drive files directly to your workflows. Here are top platforms in 2026:

• GoodDay: Best for all-in-one project management and deep cross-tool connectivity within the Google ecosystem. 
• Kanbanchi: Best for native Google Workspace users who want their project boards to live directly inside Google Drive. 
• Asana: Best for cross-functional teams that need workflow automation and fast onboarding. 
• ClickUp: Best for users looking for maximum customization and built-in productivity tools.  
• Monday.com: Best for: Marketing, operations, and creative teams that need visual workflow building.

Also, Google Workspace Marketplace provides many apps that connect with Google services.

In this article, we explore the best project management software with Google Workspace integration today to help you make the best choice.

But if you have any questions that are not covered in this article, you can always connect with our team via info@goodday.work 

Comparison of the best project management software with Google Workspace integration

We tested the leading project management platforms based on Google Workspace integration depth, features, and cost. Keep in mind that pricing may change as software companies may update their features and plans.

Software	Best for	Pricing
GoodDay	All-in-one project management with native Google Workspace integration and customizable workflows.	Free for up to 15 users; Professional costs $6 per user monthly or $4 with annual billing; Business costs $10 monthly or $7 annually; Enterprise pricing is customized. Pricing details
Kanbanchi	Google-first teams that want Kanban boards, project files, schedules, and administrative controls within Google Workspace.	A limited free account supports up to 36 cards; annual pricing is $3.97 per seat for Essential, $11.97 for Premium, $30.97 for Professional, and $79.95 for Enterprise. Pricing details
Asana	Cross-functional teams that need structured workflows, automation, reporting, and connections with Gmail, Google Drive, and Google Calendar.	Personal is free for up to two users; Starter costs $10.99 per user monthly with annual billing or $13.49 monthly; Advanced costs $24.99 annually or $30.49 monthly; Enterprise and Enterprise+ use custom pricing. Pricing details
ClickUp	Teams that need extensive customization, built-in Docs and Chat, time tracking, resource management, and Google integrations.	Free Forever costs $0; Unlimited costs $7 per user monthly with annual billing; Business costs $12 with annual billing; Enterprise pricing is customized. Pricing details
Monday.com	Marketing, operations, and creative teams that need visual boards, dashboards, automations, and Google Workspace connections.	Free supports up to two seats; Basic costs $9 per seat monthly annually or $12 monthly; Standard costs $12 annually or $14 monthly; Pro costs $19 annually or $24 monthly; Enterprise pricing is customized. Pricing details

In-depth overview of the top project management software with Google Workspace integration

We evaluated each platform based on its project management features, Google Workspace connections, as well as desktop and mobile capabilities.

GoodDay: best for project management and Google Workspace integration

GoodDay is an all-in-one project management software relied upon by more than 100,000 teams worldwide, including Fortune 500 companies, startups, and businesses of all sizes. The platform natively connects with Google Workspace (including Gmail, Google Drive, Google Docs, and Google Calendar). Users can create tasks from Gmail, attach Drive files, create Google documents, and synchronize events with Google Calendar in both directions.

Main features

Teams can organize unlimited projects within a multilevel hierarchy, customize workflows, use multiple planning views, automate repetitive work. The platform is recognized as a top software in multiple Capterra shortlists.  

• Unlimited projects, tasks, and project hierarchy
• List, board, table, calendar, timeline, portfolio, and Gantt views
• Dashboards, reports, and advanced analytics
• Custom workflows, fields, statuses, priorities, and task types
• Task dependencies and milestones
• Built-in time tracking
• Automations and recurring work
• Workload and resource management
• Finance and expense tracking
• CRM and customer portal
• Goals and performance management
• AI chat and agents
• Two-factor authentication
• SAML single sign-on
• Private cloud option

Integrations

GoodDay offers native integrations with Google Workspace and a wide range of business tools, including Slack, Dropbox, Box, GitHub, GitLab, and SAML-based Single Sign-On (SSO). Also, you can connect GoodDay to any of your existing systems with the help of GoodDay API or integrate with more than 1,300 apps through Zapier.

Desktop and mobile capabilities

GoodDay provides applications for Windows, macOS, Linux, iOS, and Android, alongside browser access.

Pros and cons

The Free plan supports up to 15 users	Advanced reporting requires extra setup.
Native integrations cover Google sign-in, Gmail, Google Docs, Google Drive, and Google Calendar.	Because everything can be tailored, teams may spend extra time deciding on the perfect setup.
Rich mix of features (planning, execution, tracking).	Extensive customization can slow initial adoption.
No pressure for unnecessary upsells.	It takes time to learn how to fully utilize the advanced workflows.

Kanbanchi: best for Google-native Kanban boards

Kanbanchi is a cloud-based project and task management platform developed for Google Workspace and Microsoft 365. Its Google version uses Google accounts, stores project boards as files in Google Drive, and connects Kanban planning with Google Calendar, Gmail, Drive, Sheets, Forms, Groups, and Vault.

Main features

Kanbanchi centers work on Kanban boards and adds list views, templates, subcards, filters, recurring cards, activity feeds, and backups. Professional includes Gantt charts, dependencies, swimlanes, time tracking, deadline notifications, workload monitoring, archiving, and time data exports to Google Sheets.

• Unlimited Kanban boards and cards on paid plans
• Board, card, and workflow templates
• List and Kanban views
• Subcards and recurring cards
• Search and saved filters
• Activity feeds and comments
• Gantt charts
• Task dependencies
• Swimlanes
• Time tracking
• Workload monitoring
• Google Sheets exports
• Backups and archiving
• Administrative and security controls

Integrations

Kanbanchi supports Google Workspace single sign-on, boards stored as Google Drive files, Gmail task creation, Google Calendar dates, Drive and Shared Drive attachments, Google Sheets exports, and Google Forms data retrieval. Google Groups, Google Vault, and domain-wide deployment are available for enterprise use.

Integration availability varies by plan. Teams should confirm the selected tier because Google Calendar, Drive attachments, Sheets exports, Forms retrieval, Google Groups, and Vault are listed with different plan requirements.

Desktop and mobile capabilities

Kanbanchi works through desktop and mobile browsers. Users can also install its web-based application on a phone or tablet from a supported mobile browser.

Pros and cons

Kanbanchi was developed specifically for Google Workspace users and follows familiar Google account, Drive, and sharing workflows.	The limited free account allows only 36 cards after the trial ends.
Project boards can be stored as Google Drive files, and tasks can be created from Gmail or added to Google Calendar.	Gantt charts, dependencies, workload monitoring, time tracking, archiving, and deadline notifications require Professional.
Professional combines Kanban planning with Gantt charts, task dependencies, time tracking, and workload monitoring.	Google Vault, domain-wide deployment, designated account management, and advanced administrative controls require Enterprise.
Mobile access is available through browsers and an installable web application.	Kanbanchi does not provide a conventional native desktop application and operates primarily as a cloud service.

Asana: best for cross-functional workflows 

Asana is a work management platform for organizing tasks, projects, workflows, goals, and cross-functional initiatives. Teams can switch between list, board, calendar, timeline, and Gantt views while connecting Gmail, Google Drive, and Google Calendar with their project workflows.

Main features

Asana Personal includes unlimited tasks and projects with list, board, and calendar views. Starter adds timelines, Gantt charts, dashboards, forms, custom fields, templates, and unlimited automations. Advanced adds portfolios, goals, workload management, approvals, proofing, and native time tracking.

• Tasks, subtasks, projects, and milestones
• List, board, calendar, timeline, and Gantt views
• Custom fields and project templates
• Forms
• Workflow rules and automations
• Reporting dashboards
• Goals and portfolios
• Workload management
• Approvals and proofing
• Native time tracking on Advanced
• Status updates
• Guest collaboration
• More than 100 integrations on Personal

Integrations

The Asana Gmail add-on creates, searches, comments on, and completes tasks from Gmail. Google Drive lets users link files, preview file details, and receive notifications about comments in Docs, Sheets, and Slides.

Google Calendar provides one-way project and My Tasks synchronization from Asana. Paid Rules can automatically create Calendar events, while Asana’s data-sync option supports one personal work calendar.

Desktop and mobile capabilities

Asana provides desktop applications for Windows and macOS and mobile applications for iOS and Android, with work synchronized across web, desktop, and mobile versions.

Pros and cons

Personal includes unlimited tasks, projects, storage, list, board, and calendar views, plus more than 100 integrations.	Personal supports only two collaborating users.
Starter includes timelines, Gantt charts, dashboards, forms, custom fields, templates, and unlimited automations.	Goals, portfolios, workload management, approvals, proofing, and native time tracking require Advanced.
The Gmail add-on creates and manages tasks without requiring users to leave Gmail.	Standard project synchronization with Google Calendar is one way, so Calendar changes do not update Asana tasks.
Google Drive supports file linking, previews, ownership details, and comment notifications from Google files.	Google Calendar data sync is limited to one personal work calendar.

ClickUp: best for customization

ClickUp is a customizable work management platform that combines tasks, Docs, Chat, whiteboards, dashboards, goals, time tracking, automations, and reporting. Its hierarchy can organize work from individual tasks to company-level initiatives, while Google integrations connect calendars, files, email, and project schedules.

Main features

ClickUp Free Forever includes unlimited tasks, Kanban boards, collaborative Docs, sprint management, Calendar view, and basic custom fields. Unlimited adds Gantt charts, integrations, storage, time tracking, goals, portfolio management, resource management, Chat, forms, and email inside ClickUp.

• Unlimited tasks
• List, board, calendar, timeline, and Gantt views
• Docs and wikis
• Chat and direct messages
• Whiteboards and mind maps
• Custom fields and task types
• Goals and portfolio management
• Native time tracking
• Resource and workload management
• Dashboards and reporting
• Forms and automations
• Email inside tasks
• Sprint management
• Task dependencies

Integrations

ClickUp provides two-way Google Calendar synchronization on every plan. Users can view and update Calendar events, synchronize tasks with calendars, use Calendar automation actions, and access events from Calendar views and the ClickUp Planner.

Desktop and mobile capabilities

ClickUp provides applications for Windows, macOS, Linux, iOS, and Android, alongside browser access and a Chrome extension.

Pros and cons

Free Forever includes unlimited tasks and members, collaborative Docs, Kanban boards, sprint management, and Calendar view.	Free Forever provides 60 MB of storage and one form.
Unlimited costs $7 per user monthly with annual billing and includes Gantt charts, storage, integrations, time tracking, goals, portfolios, resource management, Chat, and email.	Unlimited use of the Google Drive integration requires a paid plan.
Two-way Google Calendar synchronization is available on every ClickUp plan.	Google Calendar supports personal connections rather than shared Workspace-level connections.
Desktop applications cover Windows, macOS, and Linux, while mobile apps support iOS and Android.	Google single sign-on, advanced dashboards, portfolio workload management, and expanded automation capacity require Business.

Monday.com: best for visual workflows

Monday.com is a visual work management platform built around configurable boards, columns, dashboards, documents, templates, automations, and integrations. Marketing, operations, and creative teams can use its no-code structure to organize repeatable workflows and connect Gmail, Google Drive, and Google Calendar with board activity.

Main features

The Free plan includes three boards, three Docs, more than 200 templates, and mobile applications for up to two users. Standard adds automations, integrations, timeline and Gantt views, Calendar view, and guest access. Pro adds private boards, time tracking, advanced views, advanced columns, and higher action limits.

• Customizable boards, items, and columns
• More than 200 templates
• monday workdocs
• Dashboards and reporting
• Forms
• Calendar, timeline, and Gantt views
• Automations and integrations
• Guest access
• Private boards and documents
• Time tracking
• Advanced dependency columns
• Portfolio and resource management on Enterprise

Integrations

The Gmail integration can convert emails into action items, create board items from incoming messages, and send emails based on board activity. Google Drive files can be attached and previewed within items and Files Columns.

Desktop and mobile capabilities

monday.com provides desktop applications for Windows and macOS and mobile applications for iOS and Android devices.

Pros and cons

Visual boards, templates, columns, dashboards, and Docs support varied operational and creative workflows.	The Free plan is limited to two seats, three boards, and three Docs.
Standard includes integrations, timeline and Gantt views, Calendar view, and guest access.	Paid subscriptions generally start with a minimum of three seats.
Gmail, Google Drive, and Google Calendar connect email, files, and schedules with board activity.	Standard includes 250 automation actions and 250 integration actions each month.
Desktop and mobile applications are available for Windows, macOS, iOS, and Android.	Time tracking, private boards, private Docs, advanced views, and 25,000 monthly automation and integration actions require Pro.

How to select the best project management software with Google Workspace integration

Teams usually select project management software by comparing integration depth with the planning features they need. Focus is often on task visibility, reporting, and adoption. 

Depth of Google Workspace integration

Check whether the platform only attaches Google Drive files or also creates tasks from Gmail, synchronizes Google Calendar updates, supports Google sign-in, and works with Shared Drives. Review account limits, administrator requirements, and plan restrictions. A useful integration should reduce duplicate work while preserving Google permissions, ownership, and access controls.

Project planning and reporting

Match the software to the complexity of your projects. Basic boards and calendars may suit straightforward workflows, while larger initiatives often require dependencies, Gantt charts, portfolios, baselines, workload planning, custom fields, and cross-project dashboards. Confirm that reports update automatically and remain clear as projects, tasks, and stakeholders increase.

Automation and email workflows

Review how emails, forms, status changes, and calendar events can trigger repeatable actions. Check monthly automation limits, integration quotas, available triggers, and whether Gmail workflows require a browser extension or paid plan. Useful automation should reduce routine updates while maintaining approvals, ownership, error visibility, and control over project data.

Security and administration

Evaluate Google sign-in, SAML single sign-on, two-factor authentication, role controls, guest access, audit features, and data administration. Google Workspace compatibility does not automatically provide enterprise governance. Confirm who can install integrations, connect shared accounts, attach Drive files, manage domains, revoke access, and control information shared with external users.

Pricing and scalability

Compare the lowest plan that includes the Google integrations and project management features your team needs. Free plans may limit users, boards, storage, integrations, or advanced views. Calculate the annual cost using seat minimums, team discounts, automation limits, and likely upgrades as reporting, security, collaboration, and resource requirements grow.

GoodDay: project management software businesses rely on

GoodDay combines customizable project management and native Google Workspace integration in one platform relied on by more than 100,000 teams globally.

You can join GoodDay for free to test how it can support your workflows.

And if you have any questions, you can always connect with our team via info@goodday.work

FAQs

What are the top unified digital workspace platforms that integrate with Google Workspace?

Leading options are GoodDay, ClickUp, Asana, Monday.com, and Kanbanchi. GoodDay is the strongest project management platform because it seamlessly integrates key Google apps with work, centralizes project data, supports single sign on, and gives the entire team one structured workspace. Kanbanchi is especially native to the Google ecosystem for organizations.

Which tool enables collaborative goal setting, task assignment, and timeline visualization?

GoodDay gives a project manager connected goals, responsibilities, roadmaps, timelines, and Gantt charts. Leaders can assign tasks, monitor task dependencies, review status updates, and track progress across specific projects. Its roadmap supports strategic planning, while interactive Gantt charts provide detailed schedule visibility when execution requires more precise sequencing and ownership.

What is the best all-in-one app that combines chat, tasks, and documents?

For one connected workspace, GoodDay is the best project management app. It combines task management, discussions, chats, meetings, files, and project documents, supporting team collaboration without constant app switching. ClickUp also offers many features through Chat and Docs, allowing teams to connect communication with work and improve team productivity overall.

What is the best kanban style project manager that syncs tasks with Google Calendar and files with drive?

Kanbanchi is the most Google-native Google project management tool for Google first teams. Its Kanban board works with Google accounts, pushes dates to Google Calendar, and uses native Google Drive integration for project assets and board storage. Each task card remains connected to files and scheduling as the project grows.

What are the best pm tools for syncing tasks with Google Calendar?

GoodDay and ClickUp provide two-way Google Calendar sync, while Monday.com supports one-way and two-way calendar sync configurations. Asana offers project-to-calendar feeds plus paid Rules for event creation, and Kanbanchi pushes task dates. Compare each Google integration against native Google tools for update direction, project scheduling, supported fields, any time limit, and project tool plan restrictions.

Which workspace platforms let you replace Google Docs?

ClickUp Docs, Monday workdocs, and GoodDay Documents can replace Google Docs for internal wikis, briefs, notes, and connected workflows. They create context beside work and support real time collaboration. However, most tools still benefit from compatibility with Google Suite, now Google Workspace, when external partners prefer familiar editing, sharing, comments, and access controls for tasks.

What’s the best all-in-one application workspace for a small remote team that uses Google Drive?

For small teams using Google Drive, GoodDay is the best Google project management app. Its Free plan supports up to 15 team members, while an intuitive interface, templates, and custom workflows reduce setup time. Files from a shared Drive folder can stay linked to work without abandoning familiar storage practices.

What tools are the best alternatives to Google Sheets for project tracking?

GoodDay, Asana, ClickUp, Monday.com, Kanbanchi, and Zoho Projects are stronger than Google Sheets for structured tracking. They replace conditional formatting and manual rows with task creation, ownership, dashboards, and reporting, reducing human error. GoodDay offers the best broader value, while basic Gantt charts help teams manage schedule data visually and clearly.

What is the best team communication software with calendar sync with Google?

GoodDay is the strongest option because discussions, chats, meetings, tasks, and two-way Calendar synchronization stay connected for the team. Its Gmail integration can convert emails from the Gmail inbox into trackable work and provide automated notifications. ClickUp also combines Chat with Calendar, but capturing Gmail messages commonly relies on its Chrome extension.

What replaces Google tasks?

GoodDay is a stronger replacement for Google Tasks when teams need more than personal reminders. Its Free plan includes unlimited tasks, dashboards, custom workflows, and integrations, while paid plans add broader project management features. Saying the service lacks automated notifications is inaccurate; its task list supports due-time alerts, repeating items, subtasks, and basic tasks.

What is the best project management software for complex projects?

For a complex project, GoodDay is the best project management tool because it combines unlimited hierarchy, dependencies, Gantt planning, time tracking, reporting, workload management, finance, CRM, and customer access. No perfect tool fits every organization, but GoodDay remains practical for managing projects as projects scale across teams, departments, budgets, and clients.