Best Google Tasks alternatives in 2026 tested (free & paid)

The top Google Tasks alternatives offer stronger organization, cross-platform desktop apps, and advanced features:

• GoodDay: The most versatile platform that offers powerful project management tools, time tracking, and AI.
• SelfManager.ai: A date-centric AI task manager where every day is its own workspace, best for daily planning, journaling, and AI-powered weekly and monthly reviews.
• Todoist: Highly praised for its natural language processing (e.g., “email team every Friday 9am”) and excellent app ecosystem, offering both free and premium versions.
• Microsoft To Do: A powerful, entirely free, and seamless alternative that includes a useful “My Day” feature for focus.
• TickTick: Combines task management, a built-in Pomodoro timer, and a calendar view, making it a strong all-in-one productivity tool.
• Any.do: Good for visual planners, integrating tasks, calendars, and reminders into a clean interface.
• Things 3: Considered one of the best premium, one-time purchase options for Apple users looking for superior design.
• GQueues: Strong alternative for users deeply embedded in Google Workspace seeking better collaboration features.
• Notion: Highly customizable for building a personal productivity system or project management database.
• Trello: Focuses on Kanban-style boards for visual project planning and team collaboration.
• ClickUp: Best for visual project management and task-based workflows.

In this guide, we will explore the best Google Tasks alternatives to help you make the right choice.

But if you have any questions that are not covered in this article, you can always connect with our team via info@goodday.work

Comparison of the best Google Tasks alternatives

Choosing a Google Task alternative often comes down to how well it fits your budget and how easily you can move your existing data.

Software	Best for	Ease of migration from Google Tasks	Pricing
GoodDay	All-in-one task management and workflow automation	Easy (CSV import; integrations available)	Free (up to 15 users); Professional $4/user/month; Business $7/user/month; Enterprise custom. Pricing details
SelfManager.ai	Date-centric daily planning with AI reviews	Manual setup; a direct Google Tasks importer is not documented	7-day free trial; Individual $6/month; Team $25/month flat rate with unlimited collaborators. Pricing details
Todoist	Quick task entry and natural language	CSV import supported; data must be converted into Todoist’s supported format	Beginner free; Pro $5/user/month; Business $8/user/month. Pricing details
Microsoft To Do	Microsoft 365 users	Manual transfer; no direct Google Tasks importer confirmed	Free with a personal Microsoft account; also available with eligible Microsoft 365 business subscriptions. Access details
TickTick	Personal productivity	Manual or file-based transfer; check supported import formats	Free; Premium $49.99/year. Pricing details
Any.do	Daily planning and reminders	Bulk copy-and-paste import; Zapier connection available	Personal free; Premium $4.99/month; Family $8.33/month for up to 4 members; Teams $4.99/member/month. Pricing details
Things 3	Minimalist Apple ecosystem	Manual or supported app-based import	One-time purchases: Mac $49.99; iPhone and Apple Watch $9.99; iPad $19.99; Vision Pro $29.99. Pricing details
GQueues	Google Workspace power users	Direct Google Tasks import supported; integrates with Google Workspace.	GQueues Lite free; GQueues for YOU $3/month; GQueues for BUSINESS $4/user/month. Pricing details
Notion	Custom databases and docs	CSV and Markdown import; manual database setup may be required	Free; Plus $10/member/month; Business $20/member/month; Enterprise custom. Pricing details
Trello	Visual Kanban workflows	Manual setup or import through supported third-party tools	Free (up to 10 collaborators/workspace); Standard $5/user/month; Premium $10/user/month; Enterprise from $17.50/user/month. Pricing details
ClickUp	All-in-one project scaling	CSV import and import wizard; field mapping may be needed	Free Forever; Unlimited $7/user/month; Business $12/user/month; Enterprise custom. Pricing details

What is Google Tasks and why consider an alternative?

Google Tasks is a minimalist to do list app integrated directly into the Google ecosystem through Gmail, Google Calendar, and Google Drive. It allows users to create simple lists, add tasks with due dates, and create sub tasks to break down larger items. Its main appeal is its presence in the sidebar of other Google services, making it easy to add tasks while reading an email.

Users usually consider an alternative because Google Tasks lacks advanced project management features like Gantt charts, time tracking, and robust team collaboration tools. As a user’s needs grow to include shared projects, complex hierarchies, or customizable workflows, the basic features of Google Tasks often become a bottleneck for productivity.

In-depth overview of the best alternatives to Google Tasks

The following Google Task alternatives offer a range of capabilities from simple list-making to full-scale project coordination.

GoodDay: Best for all-in-one task management and AI automation

GoodDay is a comprehensive task and project management platform relied on by 500 Fortune companies, small businesses, and startups alike. Unlike many competitors, its free plan includes professional-grade task management features. GoodDay is recognized as a top-rated software in multiple Capterra shortlists.

Why it’s a good Google Tasks alternative

GoodDay provides a significant upgrade by offering advanced project management tools while maintaining a user-friendly environment for simple tasks. You get access to specialized templates for various departments, multiple views (like Gantt charts and Kanban boards), and built-in time tracking. And with GoodDay AI, you can get insights from projects, generate replies based on existing conversations, and build AI agents.

Main features in 2026

GoodDay combines task management, project planning, and team collaboration in a customizable workspace. It supports structured project hierarchies, visual work tracking, reporting, and AI assistance for teams managing work beyond basic to-do lists.

• Unlimited project hierarchy for organizing projects, tasks, subtasks, and dependencies.
• Multiple work views, including task lists, Kanban boards, Gantt charts, and calendars.
• Custom workflows, statuses, fields, and automations for managing different processes.
• Built-in time tracking, timesheets, and project time reports.
• Workload and resource management for planning team assignments and capacity.
• Dashboards, advanced analytics, built-in CRM, and customer portal functionality.
• AI for context-aware project insights, replies based on existing conversations, and customizable AI agents.

Integrations

GoodDay provides native connections with Google Workspace, Gmail, and Google Calendar, as well as Slack, Google Docs, and Google Drive. It also supports Dropbox, Box.com, GitHub, GitLab, and SSO via SAML for secure access. Furthermore, it links with over 1,300 apps through Zapier and offers a flexible API for custom needs.

Desktop and mobile capabilities

You can access GoodDay on Windows, Mac, and Linux, or use the mobile apps for iOS and Android to stay connected to your projects anywhere.

Pros and Cons

Pros	Cons
Trusted by 100,000+ teams worldwide	Advanced reporting requires setup and configuration
Rich mix of features	Tailoring workflows may require extra time to optimize
Very affordable, free for up to 15 users	Takes time to learn advanced workflows fully
No pressure for unnecessary upsells	Extensive customization can slow initial adoption

SelfManager.ai: Best for AI-powered daily planning

SelfManager.ai takes a different approach from most tools on this list: instead of floating task lists, everything is organized by date. Each day is its own workspace where you plan tasks, take notes, track time, and journal – so every task has a “when,” not just a “what.”

Why it’s a good Google Tasks alternative

Google Tasks keeps your to-dos in simple lists with no real sense of time. SelfManager.ai flips that model: you plan each day on the day itself, duplicate yesterday’s setup in seconds, and build a real record of what you actually did. The AI layer then turns that record into something Google Tasks can’t offer – Plan My Day structures your morning in minutes, and AI Period Summaries generate weekly, monthly, or quarterly reviews showing what you planned versus what you completed. For users who want daily structure without jumping to a full project management platform, it stays personal and lightweight.

Main features in 2026

SelfManager.ai organizes tasks around date-based daily workspaces rather than conventional project lists. It combines task tables, time tracking, notes, and AI planning and reviews to connect daily activities with longer-term goals.

• Date-based workspaces for organizing daily tasks, notes, comments, and journal entries.
• AI Plan for generating editable task tables across multiple days.
• AI Review for summarizing weekly, monthly, and quarterly activities and progress.
• Built-in timers and manual time entries for tracking work on individual tasks.
• Task deadlines and reminders for monitoring upcoming and overdue work.
• Voice transcription for capturing comments, notes, and AI prompts.
• Pinned tables for quick access to important tasks and projects across different dates.

Integrations

SelfManager.ai is a standalone tool by design – no external setup is required to start. Sign-in works with Google or Apple accounts, and tasks and plans live entirely inside the app.

Desktop and mobile capabilities

SelfManager.ai runs in any modern browser, with desktop apps available for working outside the browser. The web app is responsive and usable on mobile devices.

Pros and Cons

Pros	Cons
Unique date-first model – tasks, notes, and time all live on real days	Newer tool with a smaller ecosystem than Todoist or TickTick
AI planning and review features	Built for individuals and small teams, not complex project management
Flat $30/month team pricing regardless of team size	No native mobile apps yet – mobile works through the browser

Todoist: Best for quick task entry

Todoist is a popular task manager designed for individuals and teams who need a fast, reliable way to organize daily work and life. It excels at quick task entry thanks to its smart engine that understands dates and recurring patterns typed in plain text. This tool is good for those who want a clean interface that works across every possible device.

Why it’s a good Google Tasks alternative

Todoist offers a much more powerful engine for recurring tasks and priority levels. It allows for better organization through labels and filters, which helps users handle hundreds of tasks without feeling overwhelmed. The ability to share projects and assign tasks makes it a natural step up for collaborative work.

Main features in 2026

Todoist focuses on quick task capture and structured personal or team planning across multiple devices. Its recurring schedules, priorities, filters, and project views help users organize daily responsibilities and coordinate shared work.

• Natural language task entry for setting due dates and recurring schedules.
• Four priority levels for identifying urgent and important tasks.
• Labels and custom filters for finding tasks across multiple projects.
• Subtasks and project sections for organizing larger assignments into manageable steps.
• List, Kanban board, and calendar layouts for viewing scheduled work.
• Task reminders and recurring due dates for managing regular commitments.
• Shared projects, task assignments, and comments for coordinating work with others.

Integrations

Todoist integrates with hundreds of tools including Google Calendar, Gmail, Slack, and Amazon Alexa. It also features a robust API and connects to Zapier and IFTTT for extensive automation.

Desktop and mobile capabilities

It is available on almost every platform, including web, Windows, macOS, Linux, iOS, Android, and even wearables like Apple Watch and Wear OS.

Pros and Cons

Pros	Cons
Exceptional natural language input	Custom reminders require a paid subscription
Very clean and intuitive interface	Limited project views on the free plan
Wide range of platform support	No built-in time tracking
Easy to share lists with others	Can get expensive for large teams

Microsoft To Do: Best for task management in Microsoft 365

Microsoft To Do is a cloud-based task management app that replaced Wunderlist after its acquisition by Microsoft. It is designed to help users focus their day using a unique “My Day” feature that resets every morning. This tool is good for individuals who are already using the Microsoft 365 ecosystem for their daily work.

Why it’s a good Google Tasks alternative

Microsoft To Do is completely free and offers a much more visually appealing and feature-rich experience than Google Tasks. It allows for file attachments and more detailed notes on each task, providing better context for your to dos. Because it syncs directly with Outlook Tasks, it is a perfect bridge for professional users.

Main features in 2026

Microsoft To Do combines personal task lists, daily planning, and simple collaboration within the Microsoft ecosystem. It synchronizes tasks with Outlook and provides reminders, subtasks, notes, and shared lists for organizing everyday responsibilities.

• My Day planner with suggested tasks for prioritizing daily work.
• Custom task lists for organizing personal and professional responsibilities.
• Steps for breaking individual tasks into smaller actions.
• Due dates, reminders, and recurring schedules for managing deadlines.
• Outlook integration for synchronizing tasks and tracking flagged emails.
• Shared lists and task assignments for collaborating with other Microsoft users.
• Task notes, file attachments, and importance markers for adding context and prioritizing work.

Integrations

The app is deeply integrated with the Microsoft ecosystem, including Outlook, Planner, and Teams. It also supports basic automation through Power Automate.

Desktop and mobile capabilities

Microsoft To Do has dedicated apps for Windows, macOS, iOS, and Android, along with a full-featured web version.

Pros and Cons

Pros	Cons
Completely free with no premium tier	Limited features for complex projects
Excellent integration with Outlook	Lacks advanced project management views
Simple and beautiful user interface	Collaboration is basic compared to rivals

TickTick: Best for task management and focus tracking

TickTick is a productivity tool that combines task lists, a calendar, and a Pomodoro timer in one package. It is built for power users who want to manage their time and habits alongside their standard tasks. This tool is good for those who follow the “Getting Things Done” (GTD) methodology and need an all-in-one workspace.

Why it’s a good Google Tasks alternative

TickTick provides a calendar view that Google Tasks lacks, allowing users to see their schedule and tasks in one place. It includes a built-in habit tracker and white noise player, making it a more comprehensive personal growth tool. The smart recognition of dates and times makes adding new tasks significantly faster.

Main features in 2026

TickTick combines task management, calendar scheduling, and focus tools in one productivity app. It supports recurring reminders, habit tracking, and visual prioritization, helping users manage daily responsibilities and personal routines within a single workspace.

• Smart task entry with date recognition, recurring schedules, and reminders.
• Calendar views for organizing tasks and planning time across different dates.
• Built-in Pomodoro timer and white noise for focused work sessions.
• Habit tracker with progress statistics for monitoring daily routines.
• Eisenhower Matrix for prioritizing tasks by urgency and importance.
• Smart lists, tags, and filters for organizing tasks across different categories.
• Shared lists and task assignments for collaborating with other users.

Integrations

It connects with Google Calendar, Outlook, and Gmail via extensions. It also offers integration with Zapier and local calendar subscriptions.

Desktop and mobile capabilities

TickTick supports Web, Windows, macOS, Android, iOS, Apple Watch, and several browser extensions.

Pros and Cons

Pros	Cons
Includes Pomodoro and habit tracking	Advanced calendar views require Premium
Great natural language parsing	Some interface elements can feel cluttered
Very competitive annual pricing	Free version has strict list limits
Syncs tasks to local calendars easily	Support response times can vary

Any.do: Best for daily planning and reminders

Any.do is a stylish task manager known for its daily “Moment” feature which helps you plan your day in seconds. It aims to be an all-in-one control center for your tasks, calendar, and reminders. This tool is good for visual thinkers who want a streamlined, modern interface across all their devices.

Why it’s a good Google Tasks alternative

Any.do offers location-based reminders which are a significant step up for users who need to remember tasks based on where they are. The integration of the calendar directly into the task list provides a better overview of one’s day than a simple sidebar list. It also features a unique grocery list mode that sorts items by category automatically.

Main features in 2026

Any.do combines personal task lists, reminders, calendars, and shared planning in one interface. Its daily planner and grocery lists support everyday organization, while location reminders and collaboration tools help coordinate personal and family responsibilities.

• My Day planner and Any.do Moment for reviewing and organizing daily tasks.
• Personal task lists with subtasks, notes, attachments, and priority tags.
• Calendar integration for viewing scheduled tasks alongside appointments and events.
• One-time, recurring, and location-based reminders for managing commitments.
• Smart grocery lists that organize shopping items into categories.
• WhatsApp integration for creating tasks and receiving reminders through messages.
• Shared family boards and task assignments for coordinating household responsibilities.

Integrations

Any.do integrates with Google Calendar, iCloud, and Outlook. It also works with Siri and Slack.

Desktop and mobile capabilities

The app is available on iOS, Android, macOS, Windows, web, and even smartwatches and smart home devices.

Pros and Cons

Pros	Cons
Beautiful and modern user interface	Many core features require a subscription
Unique WhatsApp reminder feature	Can feel too simplified for complex work
Excellent mobile app experience	Desktop app can sometimes be laggy
Useful location-based alerts	Syncing across multiple calendars is paid

Things 3: Best for personal task management on Apple devices

Things 3 is a premium task manager exclusive to the Apple ecosystem, known for its award-winning design and ease of use. It follows a structured approach to productivity with sections for “Today,” “Upcoming,” and “Anytime.” This tool is good for solo users who value aesthetics and a distraction-free environment.

Why it’s a good Google Tasks alternative

Things 3 offers a level of design polish and structural organization that makes Google Tasks feel like a rough draft. It allows for projects to be broken down into headings and checklists, providing a clear hierarchy for complex goals. The “Magic Plus” button makes adding tasks anywhere in the app feel intuitive and fast.

Main features in 2026

Things 3 organizes personal tasks through projects, areas, and date-based lists across Apple devices. Its scheduling tools, recurring tasks, and calendar integration support daily planning without introducing complex project management or team collaboration workflows.

• Inbox and Magic Plus for capturing and organizing new tasks quickly.
• Today, Upcoming, Anytime, and Someday views for planning tasks by timeframe.
• Projects, areas, and headings for grouping related tasks and responsibilities.
• Checklists, tags, and notes for organizing task details and smaller actions.
• Start dates, deadlines, and reminders for scheduling personal commitments.
• Recurring tasks and projects for managing regular routines and responsibilities.
• Apple Calendar integration for displaying events alongside tasks in daily and upcoming views.

Integrations

Integrations are primarily limited to the Apple ecosystem, including Apple Calendar and Reminders. It also supports Handoff and Siri shortcuts.

Desktop and mobile capabilities

Things 3 is strictly for Apple users, with separate apps for macOS, iPhone, iPad, and Apple Watch.

Pros and Cons

Pros	Cons
One-time purchase, no subscriptions	No Windows, Android, or Web versions
Clean, distraction-free design	No collaboration or sharing features
Extremely fast and responsive	Separate purchases for each device
Great use of Apple-specific features	No web-based access for non-Apple machines

GQueues: Best for collaborative task management in Google Workspace

GQueues is a task manager specifically built for Google Workspace users who need more than what the standard Tasks app offers. It lives within the Google ecosystem but adds the collaboration and organization tools that teams require. This tool is good for organizations that want to stay in the Google world but need a “pro” task list.

Why it’s a good Google Tasks alternative

GQueues provides the deep team collaboration features that are missing from Google Tasks, such as task assignments and shared queues. It offers a two-way sync with Google Calendar, ensuring that changes in one app are instantly reflected in the other. It feels like a natural extension of the Google apps you already use.

Main features in 2026

GQueues extends Google Workspace with structured task lists, shared work, and project tracking. It combines Google Calendar synchronization, Gmail task capture, and customizable queues to help individuals and teams coordinate tasks within the Google ecosystem.

• Task queues with subtasks, tags, due dates, and recurring schedules.
• Shared queues and task assignments for coordinating responsibilities across teams.
• Two-way Google Calendar synchronization for managing task schedules and deadlines.
• Gmail integration for turning emails into tasks and linking related messages.
• Google Drive integration for attaching relevant files to tasks.
• Smart Queues and advanced search for organizing tasks based on selected criteria.
• Kanban boards for visualizing workflows and moving tasks between stages.

Integrations

As expected, it is deeply integrated with Gmail, Google Drive, and Google Calendar. It is available through the Google Workspace Marketplace.

Desktop and mobile capabilities

GQueues is primarily a web app, but it offers mobile apps for iOS and Android to manage tasks on the move.

Pros and Cons

Pros	Cons
Perfect for Google Workspace power users	Interface feels a bit dated
Very affordable for small teams	Limited features outside the Google ecosystem
Easy to assign and share tasks	No native desktop app for Windows/Mac
Excellent customer support	Not a full-scale project management tool

Notion: Best for custom task databases and documentation

Notion is a workspace that lets you combine notes, documents, and task databases in a single place. It uses a “block” system that allows you to build exactly the productivity setup you need from scratch. This tool is good for creative teams and individuals who want full control over their data structure.

Why it’s a good Google Tasks alternative

Notion allows you to turn a simple task list into a full project database with custom properties, tags, and different views. Unlike Google Tasks, you can store all your research, meeting notes, and files right alongside your to dos. It bridges the gap between a simple list and a massive project management platform.

Main features in 2026

Notion combines customizable task databases, documents, and team knowledge in one connected workspace. Its flexible views, linked information, and automation tools help users build project workflows that keep tasks, notes, and supporting resources together.

• Custom databases with properties for tracking task status, priority, assignees, and deadlines.
• Table, board, calendar, timeline, and gallery views for organizing project information.
• Subtasks and task dependencies for managing relationships between different work items.
• Integrated documents and team wikis for keeping project information alongside tasks.
• Collaborative editing, comments, and page sharing for team communication.
• Database automations for updating properties, creating items, and triggering workflow actions.
• Notion AI for drafting content, summarizing information, and filling database properties.

Integrations

Notion integrates with Slack, Google Drive, GitHub, and Figma. It also offers an API that connects with hundreds of other apps through Zapier.

Desktop and mobile capabilities

Notion is available as a web app, desktop apps for Windows and macOS, and mobile apps for iOS and Android.

Pros and Cons

Pros	Cons
Unmatched customization and flexibility	Steep learning curve for beginners
Combines docs and tasks in one place	Mobile app can be slower than native lists
Excellent for building team wikis	Notification system can be hard to manage
Large library of community templates	Offline mode is limited

Trello: Best for Kanban boards

Trello is a visual collaboration tool that uses boards, lists, and cards to represent projects and tasks. It is famous for popularizing the Kanban style of task management, making it easy to see the status of work at a glance. This tool is good for visual teams who want a simple way to move tasks through different stages.

Why it’s a good Google Tasks alternative

Trello provides a high-level visual overview of projects that a vertical list simply cannot offer. Each card can hold images, checklists, attachments, and comments, providing a much richer task experience than Google. It is much better suited for teams that need to collaborate on moving pieces.

Main features in 2026

Trello uses visual boards, lists, and cards to organize projects and track task progress. Its collaboration features, automation tools, and customizable card details help teams coordinate assignments and manage work through clearly defined stages.

• Kanban boards with customizable lists and cards for tracking workflow stages.
• Task cards with descriptions, attachments, comments, and activity history.
• Basic and advanced checklists for breaking tasks into smaller steps.
• Task assignments, due dates, and labels for managing responsibilities and priorities.
• Built-in automation for triggering actions based on rules, schedules, and task changes.
• Custom fields for recording additional information on project cards.
• Power-Ups and additional project views for extending board functionality.

Integrations

Trello has a massive library of “Power-Ups” including Google Drive, Slack, Jira, and GitHub. It is part of the Atlassian suite, integrating well with their other tools.

Desktop and mobile capabilities

Trello offers a great web experience along with native apps for Windows, macOS, iOS, and Android.

Pros and Cons

Pros	Cons
Very easy to learn and use	Not ideal for managing thousands of tasks
Highly visual and satisfying interface	Advanced features require paid Power-Ups
Great for pipeline-style workflows	Limited reporting in the free version
Large ecosystem of integrations	No built-in list-to-Gantt view on basic plans

ClickUp: Best for customizable project workflows

ClickUp combines tasks, docs, and goals. It offers a massive amount of customization and dozens of different ways to view your work. This tool is good for growing companies that need a platform that can scale with their complexity.

Why it’s a good Google Tasks alternative

ClickUp offers nearly every feature imaginable, from time tracking to mind maps, which is a massive leap from Google Tasks. It allows users to switch between a simple list and a complex Gantt chart with one click. It is designed for those who find basic task managers too limiting for their professional needs.

Main features in 2026

ClickUp combines task management, project views, documentation, and reporting in a customizable workspace. It supports complex project planning through dependencies, automations, and time tracking, with AI tools for organizing information and managing work across teams.

• Tasks, subtasks, checklists, and dependencies for organizing complex projects.
• Multiple project views, including List, Board, Calendar, Timeline, and Gantt.
• Custom statuses, fields, and priorities for adapting tasks to different workflows.
• Workflow automations for updating task statuses, assignments, and notifications.
• Built-in time tracking with timers, manual entries, and timesheets.
• Integrated Docs, Whiteboards, Dashboards, and Goals for planning and monitoring work.
• ClickUp Brain for context-aware answers, task summaries, content generation, and AI-assisted workflows.

Integrations

ClickUp integrates with over 1,000 tools, including Google Drive, Slack, GitHub, and Zoom. It also provides a public API for custom developments.

Desktop and mobile capabilities

It is available on Web, Windows, macOS, Linux, iOS, and Android, ensuring access from any device.

Pros and Cons

Pros	Cons
Huge list of features in the free version	Can be overwhelming for new users
Highly customizable for any workflow	Occasional performance lag on complex pages
Combines many tools into one platform	Mobile app is not as fast as simple to do apps
Strong task dependencies and relationships	Setup takes a significant amount of time

What users say about top Google Tasks alternatives (insights from reviews)

Across customer review platforms, people praise fast task entry and reminders in simpler apps, while users of broader workspaces value flexible organization and collaboration. Complaints vary by product, from feature restrictions to slow performance and complicated setups. Review evidence is limited for SelfManager.ai.

Software	What users like	Common complaints	Review platforms
GoodDay	Customizable project hierarchies, team task coordination, and clear progress tracking.	Some reviewers say the range of workflows and settings takes time to learn and tailor.	GetApp Capterra G2
SelfManager.ai	Trustpilot reviewers praise date-based planning, speed, and team collaboration.	Insufficient review evidence to identify recurring complaints.	Trustpilot
Todoist	Fast task capture, natural-language scheduling, recurring tasks, and consistent device syncing.	Some find paid-feature limits restrictive; a few report difficulty with unusual recurring schedules.	GetApp Capterra G2
Microsoft To Do	Simple My Day planning, task reminders, shared lists, and Outlook integration.	Users managing complex work report limited project views and dependencies; long lists can become cluttered.	GetApp Capterra G2
TickTick	Calendar and task views together, Pomodoro focus tools, habits, and cross-device syncing.	Some request more flexible scheduling and automation; advanced calendar functionality requires Premium.	Capterra G2 Product Hunt
Any.do	Clear daily planning, reminders, calendar integration, and an approachable mobile interface.	Some useful reminders and integrations require payment; users also describe calendar or widget-sync frustrations.	GetApp Capterra G2
Things 3	Polished Apple interface, fast task entry, thoughtful Today planning, and dependable syncing.	Repeated requests concern shared task collaboration; some dislike separate device purchases and slower feature releases.	G2 Product Hunt App Store
GQueues	Google Calendar and Gmail integration, shared task queues, and quick task capture from email.	No strong recurring complaint emerges; isolated feedback mentions notifications, subtasks, or limited task exports.	GetApp Capterra G2
Notion	Flexible databases, linked documentation, templates, and shared team knowledge.	Users report setup and organization work, slower large databases, and limitations when working offline.	GetApp Capterra G2
Trello	Easy drag-and-drop Kanban boards, checklists, and transparent team task progress.	Large boards can become crowded; users want stronger cross-board reporting and complex dependency tracking.	GetApp Capterra G2
ClickUp	Configurable task workflows, multiple views, dashboards, and automations in one workspace.	Reviewers report slower loading on larger projects and time-consuming setup of detailed workflows.	GetApp Capterra G2

How to select the best Google Tasks alternative

To select the best alternative to Google Tasks, you must evaluate what is missing from Google’s minimalist sidebar tool and match your workflow to the right features.

Step 1: Identify what you miss in Google Tasks

• Better organization & sub-tasks: Google Tasks lacks priority levels, multi-level subtasks, and rich notes. Look for apps with tags, folders, or Kanban boards if you manage complex projects.
• Dedicated desktop or mobile apps: Google Tasks works through browser side panels and a full-screen view in Google Calendar on PCs. If you need system-wide hotkeys or additional offline capabilities, consider a native desktop app.
• Time blocking & calendar sync: If you want to drag tasks directly onto a calendar grid, consider a tool with a built-in calendar view.
• Advanced features: Decide if you need extra tools like a Pomodoro focus timer, a habit tracker, or AI-assisted scheduling.

Step 2: Match your ecosystem and budget

• If you use Microsoft/Outlook: Choose Microsoft To Do. It features a daily “My Day” planner, flagged email sync, and is completely free.
• If you are deep in the Apple ecosystem: Choose Apple Reminders (free) or Things 3 ($9.99–$49.99 one-time purchase) if you want a clean, minimalist design without a subscription.
• If you want the best all-rounder: Choose Todoist for natural language task entry or TickTick if you also want habit tracking and a built-in Pomodoro timer.
• If you need all-in-one task and document management: Choose GoodDay or ClickUp to manage tasks and docs.

Level up your task management with GoodDay

GoodDay offers all-in-one task and project management features, making it a strong upgrade if your needs have outgrown the simple, single-list setup of Google Tasks.

Platform has a robust free plan for up to 15 users. For example, you can organize your tasks with this free Kanban board.

And if you have any questions about selecting the right software, you can always talk with our team via info@goodday.work

FAQs

How to create a digital to do list?

To create a digital to-do list, open GoodDay or Todoist and create tasks with titles, deadlines, and reminders. Group related work into lists or projects, then review progress regularly. GoodDay connects with Google products such as Gmail and Calendar for convenient personal planning.

What is the best app for organizing tasks?

GoodDay is a strong choice for organizing team tasks because it supports project hierarchies, custom workflows, and dashboards. For individual planning, Todoist helps prioritize tasks using labels, priority levels, and advanced filters. TickTick adds calendar scheduling and focus timers for people managing daily routines.

Which platforms combine task lists, boards, and calendars?

GoodDay combines all the features requested: task lists, Kanban boards, and calendars, alongside Gantt charts for project scheduling. ClickUp and Notion also provide list, board, and calendar views. Trello focuses on boards, with its Calendar view included on paid plans such as Premium and Enterprise.

What platform helps with collaborative task management?

For collaborative task management, GoodDay lets teams assign responsibilities, discuss tasks, track deadlines, and follow activity across shared projects. ClickUp supports dependencies and automations, while Trello provides visual boards and card comments. These tools support task tracking and can complement existing team communication tools.

What replaces Google Tasks?

GoodDay is a suitable Google Tasks replacement for teams that need to manage projects with structured hierarchies, Gantt charts, and reporting. Todoist suits personal lists with recurring tasks and priorities. GQueues offers deep integration with Google Workspace and can import existing Google Tasks data directly.

What is better than Google Tasks?

For teams needing more advanced features, GoodDay adds workflow automation, time tracking, and project dashboards beyond basic task lists. Todoist offers labels and custom filters, while TickTick adds Pomodoro sessions and habit tracking. Google Tasks works well for simple reminders and tasks connected to Google Calendar.

What are the best to do list apps?

Popular to-do list apps include Todoist for recurring schedules, TickTick for focus tools, Microsoft To Do for Outlook users, and Things 3 for Apple devices. GoodDay is better suited to shared team task lists. Your favorite apps depend on device support, collaboration needs, and whether premium features matter.

What are the best task management tools?

GoodDay is project management software that combines task assignments, custom workflows, dashboards, and time tracking for teams. ClickUp supports detailed dependencies and automation, while Trello organizes work on Kanban boards. For individual responsibilities and recurring personal deadlines, Todoist offers a simpler task manager.

What is the best todo app?

Todoist is a practical personal to-do app for fast task entry, recurring deadlines, and priorities. In a Todoist Google Tasks comparison, Todoist offers labels and filters, while Google Tasks integrates with Gmail and Calendar. For shared projects and reporting, GoodDay offers a more comprehensive workspace.

What are the best project management apps?

GoodDay is a strong option for managing cross-functional projects with Gantt charts, Kanban boards, time tracking, and custom workflows. Its sprint and backlog features also support agile teams. ClickUp offers dependencies and automations, while Trello suits visual workflows and Notion connects project databases with documentation.

What’s the best online task manager?

For managing online team tasks, GoodDay provides shared projects, unlimited project hierarchy, customizable workflows, and dashboards. ClickUp offers multiple project views and automation, while Notion connects task databases with documents. For simple personal reminders, Todoist offers browser-based task lists and recurring schedules across devices.

What are the best tools for a content creator to outsource tasks and focus on high impact work?

GoodDay is a powerful tool for delegating content briefs, assigning writers and editors, setting deadlines, and tracking approvals through workflows. Trello organizes production stages visually, while Notion keeps editorial calendars, briefs, and guidelines together. These tools help creators oversee outsourced work while concentrating on content planning and strategy.