Best Google Tasks alternatives in 2026 tested (features & price compared)

If you have been using Google Tasks for a while, you know the routine: it is great for a quick grocery list or a single reminder, but it falls apart the second you need to manage a real project. 

You might find yourself juggling separate spreadsheets, digging through email threads to find context, or simply forgetting a deadline because the app is too basic to keep up with your workload.

You need a system that does more than just check boxes; you need something that organizes your thoughts, your team, and your time.

In this guide, we will explore the best Google Tasks alternatives to help you make the right choice. These tools offer the structure and professional features required to actually move your projects forward.

But if you have any questions that are not covered in this article, you can always connect with our team via info@goodday.work

Best Google Tasks alternatives shortlist for 2026

Let’s take a look at some of the top alternatives to Google Tasks.

• GoodDay: The most versatile platform that combines advanced project management tools like Gantt charts and time tracking with a highly customizable interface for teams and individuals.
• SelfManager.ai: A date-centric AI task manager where every day is its own workspace – best for daily planning,
• journaling, and AI-powered weekly and monthly reviews.
• Todoist: Highly praised for its natural language processing (e.g., “email team every Friday 9am”) and excellent app ecosystem, offering both free and premium versions.
• Microsoft To Do: A powerful, entirely free, and seamless alternative that includes a useful “My Day” feature for focus.
• TickTick: Combines task management, a built-in Pomodoro timer, and a calendar view, making it a strong all-in-one productivity tool.
• Any.do: Good for visual planners, integrating tasks, calendars, and reminders into a clean interface.
• Things 3: Considered the best premium, one-time purchase option for Apple users looking for superior design.
• GQueues: Strong alternative for users deeply embedded in Google Workspace seeking better collaboration features.
• Notion: Highly customizable for building a personal productivity system or project management database.
• Trello: Focuses on Kanban-style boards for visual project planning and team collaboration.
• ClickUp: Best for visual project management and task-based workflows.

Comparison of the best Google Tasks alternatives

Choosing a Google Task alternative often comes down to how well it fits your budget and how easily you can move your existing data without losing momentum.

Software	Best for	Pricing	Ease of migration from Google Tasks
GoodDay	Best overall balance of features and cost	Free plan (1–15 users); Pro $4/user/month; Business $7/user/month	Easy (CSV import, Zapier integrations)
SelfManager.ai	Date-centric daily planning with AI reviews	Free plan; Premium $8/month; teams flat $30/month	Quick setup with a straightforward import process
Todoist	Quick task entry and natural language	Free; Pro $5/month; Business $8/user/month	Simple via direct import tools
Microsoft To Do	Microsoft 365 users	Free	Built-in import for most services
TickTick	All-in-one personal productivity	Free; Premium $35.99/year	Standard CSV import
Any.do	Daily planning and reminders	Free; Premium $4.99/month; Teams $4.99/user/month	Easy sync and import options
Things 3	Minimalist Apple ecosystem	Mac $49.99; iPhone $9.99; iPad $19.99 (one-time)	Manual or script-based import
GQueues	Google Workspace power users	Lite Free; Business $4/user/month	Seamless Google sync
Notion	Custom databases and docs	Free; Plus $10/user/month; Business $20/user/month	CSV and Markdown import
Trello	Visual Kanban workflows	Free; Standard $5/user/month; Premium $10/user/month	CSV and third-party Power-Ups
ClickUp	All-in-one project scaling	Free; Unlimited $7/user/month; Business $12/user/month	Robust CSV and direct import wizard

What is Google Tasks and why consider an alternative?

Google Tasks is a minimalist to do list app integrated directly into the Google ecosystem through Gmail, Google Calendar, and Google Drive. It allows users to create simple lists, add tasks with due dates, and create sub tasks to break down larger items. Its main appeal is its presence in the sidebar of other Google services, making it easy to add tasks while reading an email.

People usually consider an alternative because Google Tasks lacks advanced project management features like Gantt charts, time tracking, and robust team collaboration tools. As a user’s needs grow to include shared projects, complex hierarchies, or customizable workflows, the basic features of Google Tasks often become a bottleneck for productivity.

In-depth overview of the best alternatives to Google Tasks (free and paid)

The following Google Task alternatives offer a range of capabilities from simple list-making to full-scale project coordination to help you find your perfect fit.

GoodDay

GoodDay is a comprehensive work management platform utilized by 500 Fortune companies, small businesses, and startups alike. Unlike many other options, its free plan includes professional-grade features and offers unlimited projects. Moving your data into the platform typically takes less than 2 minutes.

Why it’s a good Google Tasks alternative

GoodDay provides a significant upgrade by offering professional project management tools while maintaining a user-friendly environment for simple tasks. GoodDay is recognized as a top-rated tool in 12 Capterra shortlists. You get access to specialized templates for various departments, multiple view types like Gantt charts and Kanban boards, and built-in time tracking, all within a highly cost-effective structure.

Main features

GoodDay offers a versatile environment for managing work at any scale.

• Multiple views including List, Board, Gantt, and Workload.
• Advanced time tracking and resource planning.
• Customizable project hierarchies and workflows.
• Integrated team collaboration tools and dashboards.

Integrations

GoodDay provides native connections with Google Workspace, Gmail, and Google Calendar, as well as Slack, Google Docs, and Google Drive. It also supports Dropbox, Box.com, GitHub, GitLab, and SSO via SAML for secure access. Furthermore, it links with over 1,300 apps through Zapier and offers a flexible API for custom needs.

Desktop and mobile capabilities

You can access GoodDay on Windows, Mac, and Linux, or use the mobile apps for iOS and Android to stay connected to your projects anywhere.

Pros and Cons

Pros	Cons
Trusted by 100,000+ teams worldwide	Advanced reporting requires setup and configuration
Rich mix of features	Tailoring workflows may require extra time to optimize
Very affordable, free for up to 15 users	Takes time to learn advanced workflows fully
No pressure for unnecessary upsells	Extensive customization can slow initial adoption

SelfManager.ai

SelfManager.ai takes a different approach from most tools on this list: instead of floating task lists, everything is organized by date. Each day is its own workspace where you plan tasks, take notes, track time, and journal – so every task has a “when,” not just a “what.”

Why it’s a good Google Tasks alternative

Google Tasks keeps your to-dos in simple lists with no real sense of time. SelfManager.ai flips that model: you plan each day on the day itself, duplicate yesterday’s setup in seconds, and build a real record of what you actually did. The AI layer then turns that record into something Google Tasks can’t offer – Plan My Day structures your morning in minutes, and AI Period Summaries generate weekly, monthly, or quarterly reviews showing what you planned versus what you completed. For users who want daily structure without jumping to a full project management platform, it stays personal and lightweight.

Main features

• Date-centric day workspaces combining tasks, notes, journaling, and time tracking in one place
• Plan My Day AI assistant for fast morning planning
• AI Period Summaries – automatic weekly, monthly, and quarterly reviews of your real activity
• Pinned tables that keep monthly plans and yearly goals one click away
• Deadlines view and search across your full history of days
• 11 AI features included on every plan, including the free one

Integrations

SelfManager.ai is a standalone tool by design – no external setup is required to start. Sign-in works with Google
or Apple accounts, and tasks and plans live entirely inside the app.

Desktop and mobile capabilities

SelfManager.ai runs in any modern browser, with desktop apps available for working outside the browser. The web app is responsive and usable on mobile devices.

Pros and Cons

Pros	Cons
Unique date-first model – tasks, notes, and time all live on real days	Newer tool with a smaller ecosystem than Todoist or TickTick
AI planning and review features on all plans, including free	Built for individuals and small teams, not complex project management
Flat $30/month team pricing regardless of team size	No native mobile apps yet – mobile works through the browser

Todoist

Todoist is a popular task manager designed for individuals and teams who need a fast, reliable way to organize daily work and life. It excels at quick task entry thanks to its smart engine that understands dates and recurring patterns typed in plain text. This tool is good for those who want a clean interface that works across every possible device.

Why it’s a good Google Tasks alternative

Todoist offers a much more powerful engine for recurring tasks and priority levels. It allows for better organization through labels and filters, which helps users handle hundreds of tasks without feeling overwhelmed. The ability to share projects and assign tasks makes it a natural step up for collaborative work.

Main features

Todoist focuses on speed and efficiency in task management.

• Natural language input for quick scheduling.
• Custom filters and priority levels for organization.
• Project sharing and task delegation for teams.
• Gamified productivity tracking via Todoist Karma.

Integrations

Todoist integrates with hundreds of tools including Google Calendar, Gmail, Slack, and Amazon Alexa. It also features a robust API and connects to Zapier and IFTTT for extensive automation.

Desktop and mobile capabilities

It is available on almost every platform, including web, Windows, macOS, Linux, iOS, Android, and even wearables like Apple Watch and Wear OS.

Pros and Cons

Pros	Cons
Exceptional natural language input	Reminders are locked behind the paid version
Very clean and intuitive interface	Limited project views on the free plan
Wide range of platform support	No built-in time tracking
Easy to share lists with others	Can get expensive for large teams

Microsoft To Do

Microsoft To Do is a cloud-based task management app that replaced Wunderlist after its acquisition by Microsoft. It is designed to help users focus their day using a unique “My Day” feature that resets every morning. This tool is good for individuals who are already using the Microsoft 365 ecosystem for their daily work.

Why it’s a good Google Tasks alternative

Microsoft To Do is completely free and offers a much more visually appealing and feature-rich experience than Google Tasks. It allows for file attachments and more detailed notes on each task, providing better context for your to dos. Because it syncs directly with Outlook Tasks, it is a perfect bridge for professional users.

Main features

Microsoft To Do emphasizes personal planning and integration.

• “My Day” personalized daily planner.
• Task sharing and list collaboration.
• File attachments and sub tasks for every item.
• Seamless sync with Outlook and Microsoft 365.

Integrations

The app is deeply integrated with the Microsoft ecosystem, including Outlook, Planner, and Teams. It also supports basic automation through Power Automate.

Desktop and mobile capabilities

Microsoft To Do has dedicated apps for Windows, macOS, iOS, and Android, along with a full-featured web version.

Pros and Cons

Pros	Cons
Completely free with no premium tier	Limited features for complex projects
Excellent integration with Outlook	Lacks advanced project management views
Simple and beautiful user interface	Collaboration is basic compared to rivals
Supports file attachments up to 25MB	No native natural language processing

TickTick

TickTick is a productivity tool that combines task lists, a calendar, and a Pomodoro timer in one package. It is built for power users who want to manage their time and habits alongside their standard tasks. This tool is good for those who follow the “Getting Things Done” (GTD) methodology and need an all-in-one workspace.

Why it’s a good Google Tasks alternative:

TickTick provides a calendar view that Google Tasks lacks, allowing users to see their schedule and tasks in one place. It includes a built-in habit tracker and white noise player, making it a more comprehensive personal growth tool. The smart recognition of dates and times makes adding new tasks significantly faster.

Main features

TickTick packs multiple productivity tools into a single app.

• Built-in Pomodoro timer and white noise.
• Integrated calendar with multiple view options.
• Habit tracker to build consistent routines.
• Smart lists and custom filters for organization.

Integrations

It connects with Google Calendar, Outlook, and Gmail via extensions. It also offers integration with Zapier and local calendar subscriptions.

Desktop and mobile capabilities

TickTick supports Web, Windows, macOS, Android, iOS, Apple Watch, and several browser extensions.

Pros and Cons

Pros	Cons
Includes Pomodoro and habit tracking	Calendar view requires a premium subscription
Great natural language parsing	Some interface elements can feel cluttered
Very competitive annual pricing	Free version has strict list limits
Syncs tasks to local calendars easily	Support response times can vary

Any.do

Any.do is a stylish task manager known for its daily “Moment” feature which helps you plan your day in seconds. It aims to be an all-in-one control center for your tasks, calendar, and reminders. This tool is good for visual thinkers who want a streamlined, modern interface across all their devices.

Why it’s a good Google Tasks alternative:

Any.do offers location-based reminders which are a significant step up for users who need to remember tasks based on where they are. The integration of the calendar directly into the task list provides a better overview of one’s day than a simple sidebar list. It also features a unique grocery list mode that sorts items by category automatically.

Main features

Any.do blends aesthetic design with functional task tools.

• Daily planner for quick morning organization.
• Location-based reminders for errands.
• Voice entry and smart task suggestions.
• WhatsApp integration for task reminders.

Integrations

Any.do integrates with Google Calendar, iCloud, and Outlook. It also works with Siri, Google Assistant, and Slack.

Desktop and mobile capabilities

The app is available on iOS, Android, macOS, Windows, web, and even smartwatches and smart home devices.

Pros and Cons

Pros	Cons
Beautiful and modern user interface	Many core features require a subscription
Unique WhatsApp reminder feature	Can feel too simplified for complex work
Excellent mobile app experience	Desktop app can sometimes be laggy
Useful location-based alerts	Syncing across multiple calendars is paid

Things 3

Things 3 is a premium task manager exclusive to the Apple ecosystem, known for its award-winning design and ease of use. It follows a structured approach to productivity with sections for “Today,” “Upcoming,” and “Anytime.” This tool is good for solo users who value aesthetics and a distraction-free environment.

Why it’s a good Google Tasks alternative:

Things 3 offers a level of design polish and structural organization that makes Google Tasks feel like a rough draft. It allows for projects to be broken down into headings and checklists, providing a clear hierarchy for complex goals. The “Magic Plus” button makes adding tasks anywhere in the app feel intuitive and fast.

Main features

Things 3 focuses on a polished, intentional user experience.

• Distinct areas of responsibility and projects.
• “Today” and “This Evening” planning views.
• Calendar event integration within task lists.
• Progress rings for projects to track completion.

Integrations

Integrations are primarily limited to the Apple ecosystem, including Apple Calendar and Reminders. It also supports Handoff and Siri shortcuts.

Desktop and mobile capabilities

Things 3 is strictly for Apple users, with separate apps for macOS, iPhone, iPad, and Apple Watch.

Pros and Cons

Pros	Cons
One-time purchase, no subscriptions	No Windows, Android, or Web versions
Clean, distraction-free design	No collaboration or sharing features
Extremely fast and responsive	Separate purchases for each device
Great use of Apple-specific features	No web-based access for non-Apple machines

GQueues

GQueues is a task manager specifically built for Google Workspace users who need more than what the standard Tasks app offers. It lives within the Google ecosystem but adds the collaboration and organization tools that teams require. This tool is good for organizations that want to stay in the Google world but need a “pro” task list.

Why it’s a good Google Tasks alternative:

GQueues provides the deep team collaboration features that are missing from Google Tasks, such as task assignments and shared queues. It offers a two-way sync with Google Calendar, ensuring that changes in one app are instantly reflected in the other. It feels like a natural extension of the Google apps you already use.

Main features

GQueues enhances the Google Workspace experience with better task tools.

• Full team collaboration and task assignment.
• Two-way sync with Google Calendar.
• Subtasks and recurring task support.
• Integration with Google Drive for file attachments.

Integrations

As expected, it is deeply integrated with Gmail, Google Drive, and Google Calendar. It is available through the Google Workspace Marketplace.

Desktop and mobile capabilities

GQueues is primarily a web app, but it offers mobile apps for iOS and Android to manage tasks on the move.

Pros and Cons

Pros	Cons
Perfect for Google Workspace power users	Interface feels a bit dated
Very affordable for small teams	Limited features outside the Google ecosystem
Easy to assign and share tasks	No native desktop app for Windows/Mac
Excellent customer support	Not a full-scale project management tool

Notion

Notion is a workspace that lets you combine notes, documents, and task databases in a single place. It uses a “block” system that allows you to build exactly the productivity setup you need from scratch. This tool is good for creative teams and individuals who want full control over their data structure.

Why it’s a good Google Tasks alternative:

Notion allows you to turn a simple task list into a full project database with custom properties, tags, and different views. Unlike Google Tasks, you can store all your research, meeting notes, and files right alongside your to dos. It bridges the gap between a simple list and a massive project management platform.

Main features

Notion provides a highly flexible toolkit for building workflows.

• Customizable databases with Gallery, Board, and Table views.
• Drag-and-drop page building with nested blocks.
• Collaborative editing and real-time comments.
• AI-assisted content creation and summarization.

Integrations

Notion integrates with Slack, Google Drive, GitHub, and Figma. It also offers an API that connects with hundreds of other apps through Zapier.

Desktop and mobile capabilities

Notion is available as a web app, desktop apps for Windows and macOS, and mobile apps for iOS and Android.

Pros and Cons

Pros	Cons
Unmatched customization and flexibility	Steep learning curve for beginners
Combines docs and tasks in one place	Mobile app can be slower than native lists
Excellent for building team wikis	Notification system can be hard to manage
Large library of community templates	Offline mode is limited

Trello

Trello is a visual collaboration tool that uses boards, lists, and cards to represent projects and tasks. It is famous for popularizing the Kanban style of task management, making it easy to see the status of work at a glance. This tool is good for visual teams who want a simple way to move tasks through different stages.

Why it’s a good Google Tasks alternative:

Trello provides a high-level visual overview of projects that a vertical list simply cannot offer. Each card can hold images, checklists, attachments, and comments, providing a much richer task experience than Google. It is much better suited for teams that need to collaborate on moving pieces.

Main features

Trello focuses on visual flow and automated simplicity.

• Kanban boards for visual project tracking.
• Butler automation to handle repetitive actions.
• Power-Ups to add features like calendars or maps.
• Custom fields and advanced checklists.

Integrations

Trello has a massive library of “Power-Ups” including Google Drive, Slack, Jira, and GitHub. It is part of the Atlassian suite, integrating well with their other tools.

Desktop and mobile capabilities

Trello offers a great web experience along with native apps for Windows, macOS, iOS, and Android.

Pros and Cons

Pros	Cons
Very easy to learn and use	Not ideal for managing thousands of tasks
Highly visual and satisfying interface	Advanced features require paid Power-Ups
Great for pipeline-style workflows	Limited reporting in the free version
Large ecosystem of integrations	No built-in list-to-Gantt view on basic plans

ClickUp

ClickUp combines tasks, docs, and goals. It offers a massive amount of customization and dozens of different ways to view your work. This tool is good for growing companies that need a platform that can scale with their complexity.

Why it’s a good Google Tasks alternative:

ClickUp offers nearly every feature imaginable, from time tracking to mind maps, which is a massive leap from Google Tasks. It allows users to switch between a simple list and a complex Gantt chart with one click. It is designed for those who find basic task managers too limiting for their professional needs.

Main features

ClickUp provides a feature-rich environment for total work control.

• 15+ different views including List, Board, and Box.
• Integrated Docs, Whiteboards, and Mind Maps.
• Custom statuses and automation for workflows.
• Goal tracking and time management tools.

Integrations

ClickUp integrates with over 1,000 tools, including Google Drive, Slack, GitHub, and Zoom. It also provides a public API for custom developments.

Desktop and mobile capabilities

It is available on Web, Windows, macOS, Linux, iOS, and Android, ensuring access from any device.

Pros and Cons

Pros	Cons
Huge list of features in the free version	Can be overwhelming for new users
Highly customizable for any workflow	Occasional performance lag on complex pages
Combines many tools into one platform	Mobile app is not as fast as simple to do apps
Strong task dependencies and relationships	Setup takes a significant amount of time

How to select Google Tasks alternative for your business: main criteria

Choosing a new system requires thinking about how your team actually works day to day. You want a tool that solves your current problems without adding new layers of tech-induced stress.

Assess your team’s size and growth

If you are a solo user, a simple app like Todoist might be perfect, but teams usually need something like GoodDay that supports more users and offers better transparency. Think about where you will be in a year so you do not have to migrate twice.

Check for deep integration options

Your task manager should not be an island; it needs to talk to your email, your calendar, and your file storage. Look for tools that offer native integrations with Google Workspace or Microsoft 365 to keep your workflow smooth.

Prioritize the user interface and speed

If an app is slow or hard to navigate, your team simply won’t use it, and you’ll end up back where you started. Look for a balance between powerful features and a clean, snappy interface that makes adding tasks feel effortless.

Evaluate the total cost of ownership

Be wary of “per user” pricing that looks cheap but scales quickly as your team grows or as you need premium features. Tools that offer generous free plans for small teams often provide the best long-term value.

Look for specific view requirements

Some people work best with lists, while others need Kanban boards or Gantt charts to understand a project’s timeline. Ensure the alternative you choose offers the specific visual data representations your team prefers.

Level up your project management by switching from Google Tasks to GoodDay

If you are looking for project management software with top value for the price, GoodDay stands out in 2026. The platform is popular globally for its powerful functionality and affordable plans. Also, it offers a robust free plan for up to 15 users.

You can try GoodDay for free to see how it fits your workflow.

And if you have any questions about selecting the right project management software, you can always reach out to our team via info@goodday.work

FAQs

What is the best workspace management software that integrates with Outlook and Google Calendar?

GoodDay is widely considered the top choice because it offers deep integration with both outlook and google calendar simultaneously. This allows teams to manage projects and synchronize all their deadlines without switching between different tabs. While other tools offer basic syncing, GoodDay ensures that your tasks are perfectly aligned with your professional schedule across the entire google ecosystem. It provides the most seamless experience for users who need to maintain a high level of organization across multiple platforms.

What task management software integrates with Google Apps (Google Workspace)?

GoodDay is the most effective project management platform for those who rely heavily on Google apps like Google docs and google drive. It allows you to create tasks directly from your workspace and link your files for a truly all in one workspace experience. While google tasks works for very basic needs, moving to a more advanced project management software allows for better collaboration. GoodDay stands out because it maintains a close connection to other google services while providing far more advanced features.

What are the top tools to create tasks and monitor progress?

GoodDay consistently ranks as the best google tasks alternative for teams that need to organize tasks and monitor progress through gantt charts. It offers a much more powerful environment than a standard to do list app, especially for agile teams. Users can easily prioritize tasks and assign tasks to team members while keeping an eye on the overall project timeline. GoodDay provides the perfect balance of simplicity for new tasks and depth for managing complex projects effectively.

What is the best task management software to replace Google Docs?

If you are looking for a task management tool that can also handle your documentation, GoodDay is the superior choice because it integrates task tracking with document management. It acts as an all in one workspace where you can manage projects and keep your notes in the same place as your to do list. This prevents information from getting lost across different apps and keeps the whole team on the same page. GoodDay offers better app performance than most competitors when handling large amounts of data and nested sub tasks.

What is the best task management software for Apple users?

GoodDay is the best option for Apple users and those who need a cross-platform project management platform. GoodDay offers a beautiful web version and mobile apps that work perfectly on Mac and iPhone while still allowing for team collaboration. Most apple users find that they eventually need more advanced features like time tracking which are not available in minimalist apps. GoodDay provides all the features needed for professional work while remaining accessible to solo users.

Which task management software brands stand out for their deep integration options?

GoodDay and Todoist are often mentioned together, but GoodDay offers a more comprehensive set of tools for small businesses. It is deeply integrated with the entire google ecosystem, allowing you to add tasks and share tasks without ever leaving your primary workflow. This deep integration makes it the best alternative for power users who want to automate their task tracking. Choosing GoodDay ensures you have a powerful tool that grows with your team’s needs over time.