Best project management software with calendar integration in 2026 (features & cost compared)

The top project management tools with strong calendar integration include:

• GoodDay: All-in-one work management platform featuring native calendar views, as well as smooth calendar integrations with Outlook and Google tools to automate task scheduling.
• ClickUp: Features a robust native calendar view that supports time-blocking, and drag-and-drop scheduling.
• Monday.com: Offers visual board management with two-way calendar integrations.
• Asana: Provides flexible project tracking with calendar and timeline layouts, plus calendar integrations. 

In this article, we explore the best project management software with calendar integration today to help you make the best choice.

But if you have any questions that are not covered in this article, you can always connect with our team via info@goodday.work 

Comparison of the best project management software with calendar integration

We tested leading calendar-integrated project management platforms and selected the strongest options based on features, pricing, and overall value for different workflows. Keep in mind that pricing may change as software companies update their plans, features, and billing terms.

Software	Best for	Pricing
GoodDay	All-in-one project, resource, finance, and calendar management	Free for up to 15 users; Professional costs $4 per user monthly when billed annually; Business costs $7; Enterprise has custom pricing.  Pricing details
ClickUp	AI-assisted scheduling and highly customizable project workflows	Free Forever; Unlimited costs $7 per user monthly when billed annually; Business costs $12; Enterprise has custom pricing. Optional Brain AI and Everything AI plans cost $9 and $28 per user monthly. Pricing details
Monday.com	Visual board-to-calendar workflows for marketing and operations teams	Free for up to two seats; Basic costs $9 per seat monthly when billed annually; Standard costs $12; Pro costs $19; Enterprise has custom pricing. Additional AI credits can be purchased. Pricing details
Asana	Cross-functional task planning with simple calendar layouts	Personal is free for two users; Starter costs $10.99 annually or $13.49 monthly; Advanced costs $24.99 annually or $30.49 monthly; Enterprise and Enterprise+ have custom pricing. Prices are per user per month. Pricing details

In-depth overview of the top project management software with calendar integration

We evaluated each platform based on its native calendar features, external calendar connections, broader integrations, and project planning capabilities.

1) GoodDay: best for all-in-one calendar and project management

GoodDay is an all-in-one project management platform trusted by Fortune 500 companies, startups and businesses of all sizes. It includes a built-in calendar view, as well as supports two-way calendar integrations with Google Calendar and Microsoft Outlook, allowing you to synchronize events, milestones, and task dates. 

Main features

GoodDay provides templates for different departments and supports Agile, Scrum, Waterfall, and other project methods. Teams can structure work through unlimited hierarchy levels, custom workflows, time records, CRM, customer access, automation, and configurable reporting. GoodDay is recognized as a top-rated tool in multiple Capterra shortlists.  

• Unlimited project hierarchy
• Calendar, board, table, list, Gantt, and workload views
• Custom workflows, fields, statuses, and automations
• Dashboards, analytics, and configurable reports
• Native time tracking and timesheets
• Workload and resource management
• Finance module and expense tracking
• CRM and customer portal
• Project portfolios, baselines, and milestones
• Two-factor authentication and SAML SSO
• Private cloud options for Enterprise customers
• AI Chat and Agents

Integrations

Native integrations Gmail, Google Drive, Google Docs, Google Workspace, Slack, Dropbox, Box, GitHub, GitLab, Microsoft Teams, SharePoint, Zoom, email, and SAML SSO. Zapier connects GoodDay with more than 1,300 applications, while its API supports custom integrations.

Calendar integration capabilities

GoodDay includes a built-in calendar with month, week, and list views, drag-and-drop scheduling, filters, color coding, and support for tasks, meetings, events, deadlines, and milestones in one place. It also offers two-way synchronization with Google Calendar and Microsoft Outlook, keeping changes automatically updated across connected calendars. 

Desktop and mobile capabilities

GoodDay offers desktop applications for Windows, macOS, and Linux, plus mobile applications for iOS and Android. 

Pros and cons

The free plan supports up to 15 users, unlimited projects, unlimited tasks, calendars, workflows, dashboards, and integrations.	Advanced reporting requires extra setup and configuration.
Google Calendar and Outlook support two-way synchronization rather than basic calendar subscriptions.	Configuring detailed workflows, permissions, fields, and dashboards may take additional setup time.
Calendar information connects directly with tasks, milestones, resources, expenses, time records, and reports.	Because everything can be tailored, teams may spend extra time deciding on the perfect setup.
Trusted by 100,000+ teams worldwide, good reputation for responsiveness and usability.	Even though it’s overall user-friendly, it takes time to learn how to fully utilize the advanced workflows .

2) ClickUp: best for customization

ClickUp is a broad work management platform for teams that want tasks, documents, chat, dashboards, goals, and scheduling in one system. Its calendar tools suit users who prefer flexible views, time blocking, automated planning, and extensive customization, although the number of available settings may require more setup than simpler products.

Main features

ClickUp connects tasks with documents, dashboards, chat, whiteboards, goals, forms, time records, and AI tools. Teams can organize work through Spaces, folders, lists, subtasks, statuses, fields, relationships, and dependencies, then display it through list, board, calendar, timeline, Gantt, workload, table, and other views.

• Tasks, subtasks, checklists, and dependencies
• List, board, calendar, Gantt, timeline, and workload views
• Custom fields, statuses, and task types
• Sprints, milestones, goals, and portfolios
• Dashboards and reporting cards
• Forms and automated intake workflows
• Native time tracking and estimates
• Documents, wikis, chat, and whiteboards
• Automations and recurring tasks
• ClickUp Brain and AI scheduling tools

Integrations

ClickUp offers more than 1,000 integrations. Native connections include Google Calendar, Outlook, Google Drive, OneDrive, Dropbox, Slack, Microsoft Teams, GitHub, GitLab, HubSpot, Zoom, Calendly, and multiple time-recording applications. Its API, webhooks, Zapier, and Make support additional workflow connections.

Calendar integration capabilities

ClickUp connects its Planner and Calendar tools with Google Calendar and Outlook Calendar on every plan. Event changes made in ClickUp can update the connected external calendar and vice versa. Teams can also use a one-way iCal subscription to display dated ClickUp tasks in Apple Calendar, Google Calendar, Outlook, and compatible calendars.

Desktop and mobile capabilities

ClickUp provides desktop applications for Windows, macOS, and Linux, plus mobile applications for iOS, iPadOS, and Android.

Pros and cons

Calendar view is included in the Free Forever plan.	Advanced dashboards, timeline reporting, workload functions, and higher automation limits require paid plans.
The native calendar brings tasks and meetings together and supports automatic scheduling.	Optional AI packages add $9 or $28 per user monthly to the underlying workspace cost.
Extensive task, documentation, communication, reporting, and customization tools reduce application switching.	Calendar behavior differs between native Google and Outlook connections and the one-way iCal subscription.
Desktop support covers Windows, macOS, and Linux.	The breadth of settings, views, and hierarchy options can increase initial configuration time.

3) Monday.com: best for visual board-to-calendar workflows

Monday.com is a visual work management platform built around configurable boards, columns, views, dashboards, and automations. It works well for marketing, operations, and creative teams that want to turn board dates into calendar events, coordinate schedules visually, and connect project activity with common communication, file, and business applications.

Main features

Monday.com lets teams configure boards with owners, dates, statuses, dependencies, files, formulas, timelines, and other columns. Users can create dashboards, establish automated actions, collect requests through forms, track milestones, balance workload, and display board information through calendar, Gantt, timeline, Kanban, chart, and table-style layouts.

• Customizable boards, items, subitems, and columns
• Calendar, Gantt, timeline, Kanban, and workload views
• Dashboards with configurable widgets
• Automations and notifications
• Forms and work intake
• Dependencies and milestones
• Project templates
• Portfolio and resource management
• Time tracking on Pro
• AI agents, Sidekick, AI columns, and workflow tools

Integrations

Monday.com connects with Google Calendar, Outlook Calendar, Gmail, Outlook Email, Microsoft Teams, Slack, Google Drive, OneDrive, Dropbox, Zoom, GitHub, Jira, Salesforce, and other applications. Teams can also use code-free automation recipes, workflow builders, an application marketplace, and an API.

Calendar integration capabilities

Monday.com supports one-way and two-way synchronization with Google Calendar and Outlook Calendar through board integration templates. Teams can map supported fields such as titles, start and end times, attendees, and descriptions. The Outlook connection requires a Microsoft 365 Business Premium license and an online Exchange inbox.

Desktop and mobile capabilities

Monday.com offers desktop applications for Windows and macOS, plus mobile applications for iOS, iPadOS, and Android.

Pros and cons

Boards and date columns provide a clear visual foundation for calendar-based workflows.	Calendar view and core integrations require the Standard plan or higher.
Google Calendar and Outlook Calendar both support two-way workflows.	Outlook integration requires a compatible Microsoft 365 Business account and online Exchange inbox.
Dashboards, templates, forms, automations, and many column types support different departments.	Standard includes only 250 automation actions and 250 integration actions monthly.
Visual layouts are accessible for marketing, operations, and creative workflows.	Native time tracking is reserved for Pro, which costs $19 per seat monthly when billed annually.

4) Asana: best for cross-functional task and deadline planning

Asana is a work management platform focused on structured tasks, projects, goals, workflows, and cross-functional coordination. Its clear list, board, calendar, timeline, and Gantt layouts make it accessible for teams that want organized planning without building every process from scratch, while portfolio and workload functions support broader oversight on higher plans.

Main features

Asana organizes work through projects, tasks, subtasks, sections, milestones, dependencies, custom fields, forms, rules, templates, and approvals. Teams can view information as lists, boards, calendars, timelines, or Gantt charts. Higher plans add portfolios, goals, workload, capacity planning, formulas, proofing, branching forms, and broader security controls.

• Unlimited tasks and projects
• List, board, calendar, timeline, and Gantt views
• Custom fields and project templates
• Rules and workflow automation
• Forms and approval workflows
• Milestones and dependencies
• Reporting dashboards
• Goals and portfolios
• Workload and capacity planning
• Native time tracking on Advanced
• AI Studio and AI Teammates
• Administrative and security controls

Integrations

Asana provides integrations for Google Calendar, Outlook Calendar, Gmail, Outlook Email, Google Drive, Microsoft Teams, Slack, Zoom, Salesforce, Tableau, Power BI, and many other services. Its application directory also includes connectors and third-party tools built for reporting, communication, development, and automation.

Calendar integration capabilities

Asana can publish tasks with due dates from projects or My Tasks to Google Calendar, Apple Calendar, Outlook, and other subscription-based calendars through one-way sync. Its Google and Outlook integrations also support event creation, task-linked calendar widgets, rules, and selected field updates from Asana tasks to associated events.

Desktop and mobile capabilities

Asana provides desktop applications for Windows and macOS and mobile applications for iOS and Android. Its desktop application is not supported on Linux.

Pros and cons

Personal includes list, board, and calendar views without a subscription fee.	The Personal plan supports only two users.
Google Calendar and Outlook Calendar connections can create events and link scheduling information to tasks.	Standard project calendar subscriptions are one-way and cannot send calendar changes back to Asana.
The interface provides straightforward task structures and familiar project layouts.	Rules, Gantt, reporting dashboards, and advanced calendar automation require Starter or higher.
Advanced includes portfolios, goals, workload, time records, approvals, and proofing.	Universal workload and capacity planning require an Enterprise subscription with custom pricing.

How to select the best project management software with calendar integration

Selecting the best project management software with calendar integration requires evaluating 3 key factors: two-way sync depth, view customizability, and team collaboration limits. Compare their free tier limits, check if they offer built-in calendar views or two-way external calendar sync (like Google Calendar or Outlook), and test their ease of use before committing.

Calendar synchronization direction and scope

Check whether synchronization is one-way or two-way and which records move between systems. Some connections publish dated tasks as external calendar events but ignore edits made outside the project platform. Others synchronize meetings, tasks, descriptions, attendees, and times. Confirm supported calendars, account restrictions, update frequency, and field-mapping limits before purchasing.

Native calendar usability

A useful native calendar should support daily, weekly, and monthly planning, drag-and-drop changes, filters, color coding, quick creation, and clear ownership. Test how tasks without times are displayed and whether milestones, meetings, vacations, deadlines, and recurring work can appear together without making the schedule difficult to read.

Project and resource planning depth

Calendar visibility alone does not replace project planning. Review whether the software also supports dependencies, milestones, Gantt layouts, workloads, portfolios, time estimates, capacity, and financial information. Teams managing shared specialists should verify whether rescheduling a task updates connected timelines and provides enough information to identify overbooking before dates are committed.

Automation and integration options

Assess whether calendar actions can trigger task creation, reminders, assignments, status changes, approvals, or meeting scheduling. Check integrations with email, chat, file storage, development tools, and customer systems. An API, webhooks, or a supported automation platform can cover missing connections, but each additional integration creates setup, monitoring, and permission requirements.

Pricing and adoption requirements

Calculate costs using the plan that actually includes the required calendar, automation, reporting, and resource features. Check minimum seat rules, annual billing commitments, integration action limits, and AI charges. During a trial or free-plan test, ask several users to build schedules, update dates, find conflicts, and review notifications from desktop and mobile devices.

Calendar-integrated project management platform you can rely on

GoodDay combines powerful functionality with extensive customization. Platform makes it easy to manage schedules and projects with its built-in calendar view and two-way integration with Google Calendar and Microsoft Outlook.

• GoodDay Calendar

GoodDay includes a built-in calendar view that helps teams organize tasks, deadlines, milestones, and project schedules in one place. Users can easily view upcoming work, plan activities, and manage their time more effectively without switching between different tools.

• Google Calendar integration

GoodDay supports integration with Google Calendar, allowing users to connect their schedules and keep events synchronized. With two-way sync, updates made in GoodDay or Google Calendar can stay aligned, making it easier to manage meetings, deadlines, and daily activities.

• Microsoft Outlook integration

GoodDay also integrates with Microsoft Outlook Calendar, helping teams keep their work schedules connected. The two-way calendar sync allows users to view and update events across both platforms.

You can try GoodDay for free to see how its calendars and project management tools can support your workflows.

And if you have any questions, you can always talk with our team via info@goodday.work 

FAQs

Which platforms combine task lists, boards, and calendars?

GoodDay is the strongest project management platform for combining task management with list, board, and calendar views. Teams can create tasks, assign owners, set dates, and move work between layouts without rebuilding data. Its project planning structure connects project tasks, project timelines, task tracking, and team collaboration in one configurable workspace.

Are there any tools that allow me to automate workflows and offer multiple view options like grid, kanban, and calendar?

Yes. GoodDay supports workflow automation, automated workflows, custom statuses, request forms, and approval processes. Teams can map business processes through task hierarchies, then switch among table, list, calendar, Kanban board, and Gantt charts. These key features make it practical for complex workflows that need consistent routing, visibility, and scheduling across teams.

What are the best resource management software with team calendars?

GoodDay is the best resource management software with shared calendars because its workload views connect resource planning, resource allocation, dates, assignments, vacations, and team availability. Managers can allocate resources while reviewing the team’s workload across the entire team. The approach works for remote teams, distributed teams, and growing teams at different team size levels.

What are the best portfolio management software with calendars?

GoodDay provides project portfolio management through portfolios, dashboards, calendars, workload views, and reports. Project managers can track projects and compare multiple projects by owners, project status, project milestones, start and end dates, dependencies, and critical path details. This gives project teams clearer project tracking against project specifications and reduces repetitive status meetings.

Which tools are best for sprint planning and backlog management?

For sprint planning and backlog management, GoodDay and ClickUp are project management tools. GoodDay lets teams manage projects with boards, estimates, priorities, dependencies, and sprint-style workflows, while real time progress tracking keeps delivery visible. It can replace fragmented systems, and integrations with Microsoft Teams reduce switching; Microsoft Project users should assess migration needs.

What is the best free project management software?

GoodDay is the best free project management software here because its free plan supports up to 15 users, unlimited tasks, unlimited projects, calendars, dashboards, workflows, and integrations. It suits small teams and budget conscious teams managing everyday tasks, upcoming tasks, task progress, and project progress before deciding whether a paid plan is necessary.

What are the best kanban project management tools with google calendar sync and google drive integration?

For Kanban planning, GoodDay combines a flexible board with Google Calendar two-way synchronization and Google Drive attachments. Its integration depth keeps dates, files, and team communication connected, reducing separate tools. Compared with a standalone scheduling tool or Notion Calendar setup, it offers stronger work structure, clearer ownership, and fewer missed deadlines.

Which software solutions offer detailed reports to track profitability and project margins accurately?

GoodDay provides detailed reports for time, costs, workload, project health, and financial performance. Its advanced reports and built-in time tracking help teams track progress against estimates, budgets, expenses, and margins without exporting data to separate collaboration tools. For accurate profitability analysis, configure billable rates, cost fields, permissions, and reporting rules before rollout.

What are the best collaborative productivity tools for teams?.

Among collaborative productivity tools, GoodDay is the strongest option because calendars sit beside tasks, documents, chats, whiteboards, and project dashboards. Creative teams can coordinate launches, while team members in multiple departments see dates, owners, files, and dependencies in context. This reduces handoffs and gives everyone one place for planning and execution.

What is the best enterprise-level project management software with calendar and AI features?

GoodDay is the best fit for enterprises needing calendars and AI features in the same environment. It combines Google and Outlook synchronization with workload planning, finance, CRM, customer access, baselines, security controls, and AI Chat and Agents. Organizations should confirm governance, data access, user permissions, and calendar sync scope during evaluation.