Built into GoodDay project management software

Free employee onboarding template

This employee onboarding template helps you organize the entire onboarding process in one structured workspace. It includes a predefined list of tasks and actions that guide new hires through their first days, weeks, and months. You can easily adapt the structure to frameworks like 30-60-90 day plans or customize it for specific roles and departments.

Use template

Templates ›HR project management templates › Free employee onboarding template

What is an employee onboarding template?

An employee onboarding template is a structured system that helps companies standardize how new hires are introduced to their roles, teams, and processes. It reduces manual work by organizing tasks, documentation, and communication into a repeatable workflow.

Since the template is built into GoodDay project management software, tasks can be assigned, tracked, and updated in real time, ensuring full visibility into each employee’s onboarding progress while keeping all related files and communication in one place.

Instead of managing onboarding through scattered tools, teams can use a centralized template to ensure consistency, reduce errors, and improve the overall experience for new employees. This approach helps HR and managers save time while making onboarding more engaging and efficient from day one.

How to manage the employee onboarding process with an employee onboarding template

This template allows HR managers, team leads, and project managers to onboard new employees in a consistent and organized way, even in distributed or remote teams. All onboarding steps are predefined, so nothing is missed, and responsibilities are clearly assigned.

Start with a clear onboarding structure

Define a structured onboarding plan that covers key stages such as pre-boarding, first week, and first 30-60-90 days. Using a template ensures every new hire follows the same process, with clearly outlined tasks, expectations, and milestones from day one.

Assign responsibilities and set deadlines for new hire onboarding

Break onboarding into actionable tasks and assign them to the right people, including HR, managers, and team members. Set deadlines for each step to keep the process on track and ensure nothing is missed during onboarding.

Centralize documents and communication

Keep all onboarding materials, contracts, and internal resources in one place. This allows new hires to easily access everything they need, while managers can track communication and updates without switching between tools.

Automate repetitive onboarding steps

Use automation to handle recurring tasks such as task creation, reminders, and status updates. This reduces manual work and helps maintain consistency across all onboarding processes.

Track progress and adjust when needed

Monitor each employee’s onboarding progress in real time. Identify delays or challenges early, and adjust the process to better support the new hire and improve future onboarding workflows.

Key features of the new employee onboarding template

This template includes all essential components needed to manage onboarding efficiently, while remaining flexible for different team structures and roles.

Preconfigured onboarding tasks

The template comes with a ready-to-use list of onboarding tasks that guide employees through each stage of the process. You can customize tasks based on role, department, or seniority level.

Personalized onboarding plans

You can duplicate the template and adjust it for each new hire, assigning tasks to specific team members and tailoring the experience to individual needs.

Progress tracking and full visibility

All onboarding activities are tracked in one place, giving managers a clear view of progress, completed steps, and any blockers or issues that need attention.

Centralized documents and communication

Store contracts, onboarding materials, and internal resources directly in the template. Keep communication, updates, and meeting schedules connected to tasks for full context.

Automation and recurring workflows

Automate repetitive onboarding steps and reuse the template for future hires. This saves time and ensures consistency across all onboarding processes.

Views

Task List

Files

Task types

Task

Custom fields

Name

Statuses

OPENARCHIVED

Frequently Asked Questions

If you have any questions, you can always contact our team at info@goodday.work

How to onboard new employees?

To onboard new employees effectively, begin with a structured onboarding program that covers company policies, tools, and workflows. Provide a clear schedule of tasks, assign responsibilities, and ensure all incoming employees receive guidance from hiring managers or mentors. Include onboarding tips such as early communication, clear goals, and ongoing support to help hires succeed in their new job. GoodDay makes onboarding easier by centralizing all tasks, communication, and updates.

Where to find templates for employee onboarding?

You can find onboarding templates inside GoodDay, where they are built into a centralized workspace and ready to use. These templates help structure onboarding into clear workflows, combining tasks, resources, and communication in one place. Instead of managing onboarding across multiple tools, teams can rely on a single system that improves organization and visibility. GoodDay provides a flexible environment where employees and managers can collaborate efficiently throughout the process.

Where to find employee onboarding templates for SaaS?

SaaS teams typically rely on advanced onboarding templates within a dedicated project management tool like GoodDay. These platforms include tools designed to support product-focused teams, helping new hires understand workflows, training, and internal processes quickly. A well-structured system ensures effective onboarding by aligning tasks with product development cycles and team needs. GoodDay stands out by offering scalable templates tailored to SaaS environments.

Where can I find sample onboarding plan for new employees?

A sample onboarding plan for new employees is typically included in a new employee onboarding template available in platforms like GoodDay. These plans outline action steps for the first day, first three months, and beyond, helping teams set expectations early. They include structured training, access to key resources, and defined milestones to guide each new role. Using such a template ensures consistency across all onboarding processes.

Where can I find an employee onboarding checklist?

An onboarding checklist can be found within professional templates that organize onboarding tasks into clear steps. GoodDay provides ready-to-use checklists that cover new hire onboarding, documentation, and daily activities. Each task can include a due date, assigned owner, and progress tracking for full visibility. This approach ensures no step is missed and improves overall onboarding quality.

How to create a new employee onboarding checklist?

To create a structured onboarding checklist, start by identifying essential steps such as new hire paperwork, hire paperwork, and access to systems. Define employee details, required procedures, and assign responsibilities across departments to ensure clarity. Include milestones, evaluation criteria, and regular check-ins to monitor progress and adjust the onboarding flow. Using a comprehensive template in GoodDay simplifies this process and keeps everything in one place.

How to integrate new hires into company culture?

Integrating new hires into company culture requires intentional team introductions, clear communication of the company mission, and consistent engagement. Assigning an onboarding buddy helps new team members adapt faster and feel supported from the start. Encourage employee engagement through collaboration, feedback, and alignment with the company's unique culture, especially for remote employees. Using a structured onboarding workflow in GoodDay improves the overall onboarding experience and long-term retention.

Use this project management template now!

Organize your projects with a clear workflow. GoodDay's project management templates are relied on by leading brands around the world.

Sign up for free Book a demo